Executive Assistant

Juniper Grove Inc.; Portland (OR); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Employer matching retirement plan

Professional development opportunities

Flexible work schedule

Paid time off

Job summary

Juniper Grove Inc. in Portland, OR is seeking an Executive Assistant to support its software development team.

This full-time role manages calendars, schedules meetings, prepares agendas, and handles correspondence, including emails and phone calls. The ideal candidate has a bachelor's degree and 2–3 years of EA experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in a related field.
• 2–3 years of executive assistant experience.
• Proficient in Microsoft Office Suite.
• Experience with project management software is a plus.

Responsibilities

• Manage the executive's calendar, including scheduling meetings and travel.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Handle correspondence, both incoming and outgoing.
• Assist with preparation of presentations and reports for executive meetings.
• Coordinate with departments to gather information for the executive.
• Maintain the executive's office, including ordering supplies.
• Provide administrative support for special projects and events.

Skills

Strong organizational skills

Time management

Strong communication and interpersonal

Ability to work independently and as a

Attention to detail and confidentially

Education

Bachelor's degree in Business Administration, Office Management, or related field

Tools

Microsoft Office Suite

Outlook

Word

Project management software

Job description

Juniper Grove Inc. is seeking an Executive Assistant for its software development team in Portland, OR. This is a full-time position with a negotiable salary. The role is open until November 23, 2026.

The Executive Assistant will manage the executive's calendar, schedule meetings, and prepare agendas. They will handle correspondence, including emails and phone calls, and assist with travel arrangements. The role involves preparing reports and presentations for the executive team.

The Executive Assistant will collaborate closely with the software development team in Portland, OR, contributing to a dynamic and innovative work environment. Portland is renowned for its tech industry, fostering a culture of creativity and continuous improvement. The workplace prioritizes work-life balance, offering flexible schedules and remote work options to support employee well-being. This commitment to a healthy work-life balance is a key aspect of the company's culture, reflecting its dedication to employee satisfaction and productivity. The team environment encourages open communication and teamwork, with regular meetings and collaborative projects that drive the company's success.

The salary for this position is negotiable, and the benefits package includes comprehensive health insurance, retirement plans with employer matching contributions, and various professional development opportunities such as workshops, training programs, and access to online learning platforms. Additionally, the company offers a flexible work schedule and paid time off, ensuring a balanced work-life experience for its employees.

The ideal candidate has a bachelor's degree in a related field and 2-3 years of experience in an executive assistant role. Strong organizational skills and proficiency in Microsoft Office Suite are required. Experience with project management software is a plus.

• Manage the executive's calendar, including scheduling meetings and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Handle correspondence, both incoming and outgoing, ensuring all communications are accurate and professional.
• Assist with the preparation of presentations and reports for executive meetings.
• Coordinate with various departments to gather information and data for the executive.
• Maintain the executive's office, including ordering supplies and managing office equipment.
• Provide administrative support for special projects and events as needed.
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.
• Ability to work independently and as part of a team.
• Knowledge of industry‑specific software and tools is a plus.
• Attention to detail and a commitment to accuracy and confidentiality.