Executive Assistant

Trinity Global Inc.; San Jose (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

Trinity Global Inc. in San Jose, CA is seeking an Executive Assistant to support the executive team in a full-time role.

The position offers a salary range of $38,000 to $47,523 per year and includes bonuses based on performance, along with a comprehensive benefits package. The role requires strong organizational and communication skills, a bachelor's degree, and at least 3 years of experience in a similar corporate setting.

Qualifications

• Bachelor's degree required in business-related field.
• Minimum 3 years of experience in a similar executive-admin role.
• Proven ability to manage multiple tasks and prioritize workload.
• Strong organizational and time-management skills, with deadlines in mind.
• Excellent communication and interpersonal skills with executives and staff.
• Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide high-level administrative support to the executive team and ensure smooth operations.
• Manage the executive's calendar, schedule meetings, travel arrangements, and event planning.
• Assist in preparing board materials, presentations, and reports with accuracy and deadlines.
• Handle correspondence with internal and external stakeholders professionally.
• Maintain and organize the executive's files and documents for easy access.
• Support special projects and initiatives as needed.

Skills

Strong organizational skills

Excellent communication

Multitasking and time management

Education

Bachelor's degree in Business Administration, Office Management, or related field

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Trinity Global Inc. seeks an Executive Assistant for its software development team in San Jose, CA. This full-time position offers a salary range of $38,000 to $47,523 and is available until November 23, 2026.

As an Executive Assistant, you will manage schedules, organize meetings, and handle administrative tasks for the executive team. You will also assist with travel arrangements, coordinate with vendors, and maintain office supplies.

You will collaborate closely with the executive team in a dynamic and supportive environment, located in San Jose, CA. The office is known for its innovative atmosphere, where ideas are encouraged to flourish and teamwork is highly valued. This setting fosters a culture of continuous learning and development, with ample opportunities for professional growth. The team is composed of talented individuals who are passionate about their work and committed to delivering exceptional results. The office is equipped with state-of-the-art facilities, including modern workstations, comfortable seating, and a variety of meeting rooms to accommodate different team sizes and needs. The supportive and innovative atmosphere of the office, combined with the collaborative work environment, creates a perfect setting for you to thrive and achieve your goals.

The salary range for this position is $38,000 to $47,523 per year, providing a competitive base pay that can be further enhanced through performance-based bonuses. Employees can also look forward to a comprehensive benefits package, which includes comprehensive health insurance plans that cover medical, dental, and vision care, as well as a retirement savings plan with employer contributions. Additionally, the company offers a generous amount of paid time off, including vacation days, sick leave, and holidays, ensuring a healthy work-life balance.

You should have strong organizational skills and proficiency in Microsoft Office Suite. Experience in administrative roles is preferred. You must be detail-oriented and able to manage multiple tasks simultaneously.

What you will do

1. Provide high-level administrative support to the executive team, ensuring smooth operations and efficient workflow.
2. Manage and coordinate the executive's calendar, including scheduling meetings, travel arrangements, and event planning.
3. Assist in the preparation of board materials, presentations, and reports, ensuring accuracy and adherence to deadlines.
4. Handle correspondence and communications, both internal and external, with a professional and courteous manner.
5. Maintain and update the executive's files and documents, ensuring they are organized and easily accessible.
6. Support special projects and initiatives as needed, demonstrating your adaptability and problem-solving skills.

What we need

1. Bachelor's degree in Business Administration, Office Management, or a related field.
2. Minimum of 3 years of experience in a similar role within a corporate or executive environment.
3. Proven ability to manage multiple tasks and prioritize workload effectively.
4. Excellent organizational and time-management skills, with the ability to meet deadlines and adapt to changing priorities.
5. Strong communication and interpersonal skills, with the ability to interact professionally with executives, employees, and external stakeholders.
6. Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.