Executive Assistant

Flint Central LLC; Portland (OR); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer contrib

Tuition reimbursement

Flexible work arrangements including远远

Job summary

Flint Central LLC in Portland, OR is hiring an Executive Assistant to support the executive team in a fast-paced, professional setting. You will manage calendars, coordinate meetings, handle correspondence, and assist with travel and reports.

The ideal candidate has 2+ years in an EA role, strong organizational skills, and proficiency with Microsoft Office. CRM familiarity is a plus; degree in business or related field is preferred.

Qualifications

• Bachelor's degree required in business or related field.
• Minimum of 2 years in an executive assistant or administrative role.
• Proficient in Microsoft Office Suite and basic CRM familiarity.
• Strong communication, organization, and multitasking abilities.

Responsibilities

• Manage the executive's calendar, schedule meetings, and coordinate travel.
• Prepare agendas, meeting materials, and reports with accuracy.
• Handle internal and external correspondence via email, phone, and letters.
• Maintain and organize files and documents for quick access.
• Coordinate with departments to gather information and resolve issues.
• Support meetings/events with research and material preparation.
• Assist with budget and expenses management, ensuring accuracy.
• Provide administrative support for special projects as needed.

Skills

Calendar management

Meeting coordination

Travel arrangements

Communication skills

Organizational skills

Multitasking

Attention to detail

Budget and expenses management

CRM systems

Education

Bachelor's degree in Business Administration/Office Administration

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

CRM systems

Job description

Flint Central LLC, a tech industry leader, seeks an Executive Assistant in Portland, OR. This full-time role involves supporting the executive team to ensure smooth operations and contribute to the company's success. The ideal candidate is organized, detail-oriented, and eager to learn and grow.

Daily tasks include managing schedules, coordinating meetings, handling correspondence, and providing administrative support. You will also assist with travel arrangements, prepare reports, and maintain office records. The role requires strong communication skills and the ability to multitask in a fast-paced environment.

You will work closely with the executive team in a professional office setting in Portland, OR. The workplace is dynamic and innovative, fostering a collaborative and supportive environment. The team values professionalism, integrity, and a commitment to excellence.

The salary range for this position is $32,000 to $42,324 per year, providing a competitive compensation package that reflects the responsibilities and qualifications of the role. Benefits include comprehensive health insurance coverage, which may extend to medical, dental, and vision plans, as well as a retirement savings plan with employer contributions. Professional development opportunities are also available, such as tuition reimbursement for further education or certification programs. Additional perks may include flexible work arrangements, allowing for remote work options or adjusted hours, and access to company events, which can foster a sense of community and teamwork among employees.

Candidates must have a high school diploma or equivalent. Previous experience as an executive assistant or administrative role is preferred. Strong organizational skills, proficiency in Microsoft Office Suite, and excellent communication skills are essential. Familiarity with CRM systems is a plus.

• Manage the executive's calendar, including scheduling meetings, coordinating travel arrangements, and preparing agendas.
• Assist with the preparation of meeting materials, presentations, and reports, ensuring accuracy and timeliness.
• Handle correspondence, both internal and external, including emails, phone calls, and letters.
• Maintain and organize the executive's files and documents, ensuring they are easily accessible and up-to-date.
• Coordinate with various departments to gather information and resolve issues that may arise.
• Support the executive in preparing for meetings and events, including research and preparation of materials.
• Assist with the management of the executive's budget and expenses, ensuring financial accuracy and compliance.
• Provide administrative support for special projects and initiatives as needed.
• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 2 years of experience in an executive assistant role or a related administrative position.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work well under pressure.
• Attention to detail and a commitment to accuracy.
• Ability to multitask and prioritize tasks effectively.
• Familiarity with industry-specific software and tools is a plus.