Executive Assistant

Beacon Pacific Corp; Albuquerque (NM); On-site; USD 68,000 - 83,000; Full time

Job summary

Beacon Pacific Corp in Albuquerque, NM is hiring an Executive Assistant to support its executive team. This full-time role manages the executive's schedule, coordinates calendars, travel, meetings, and prepares presentations.

The ideal candidate will have a bachelor’s degree in business administration or related field, exceptional organizational and communication skills, and the ability to handle confidential information in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Administration, or a related field.
• Experience as an Executive Assistant preferred.
• Strong organizational and communication skills.

Responsibilities

• Manage the executive's schedule, including appointments and travel arrangements.
• Coordinate and attend meetings, take minutes, and follow up on action items.
• Maintain confidential files and documents.
• Prepare presentations and gather data.
• Assist with project coordination and stakeholder communications.
• Communicate effectively with executives, clients, and colleagues.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Microsoft Word

Microsoft Office

Google Workspace

Job description

Beacon Pacific Corp, a leading technology company, is hiring an Executive Assistant to support its executive team in Albuquerque, NM. This full-time role offers competitive pay and benefits.

As an Executive Assistant, you'll manage the executive's schedule, including setting up appointments, coordinating calendars, and sending reminders. You'll coordinate meetings, from scheduling and sending invitations to preparing agendas and taking minutes. You'll maintain confidential information, ensuring it's securely stored and accessible only to authorized personnel. You'll handle travel arrangements, including booking flights, hotels, and transportation, and managing travel documents. You'll prepare presentations, creating slides, gathering data, and rehearsing the delivery. You'll assist with project coordination, managing project timelines, tracking progress, and communicating with stakeholders. You'll need to be highly organized, with excellent time management skills, and be proficient in using office software like Microsoft Office or Google Workspace. You'll work in a fast-paced, demanding environment, often dealing with urgent and sensitive matters. You'll need to be a strong communicator, with the ability to interact with executives, clients, and other professionals. You'll need to be detail-oriented, with the ability to handle multiple tasks simultaneously and meet tight deadlines.

You'll work closely with the executive team in a dynamic, fast-paced environment in Albuquerque, NM. The office is located in the heart of the city, offering easy access to amenities and public transportation.

The annual salary for this position is $75,000, accompanied by a robust benefits package that includes comprehensive health insurance, retirement plans with employer contributions, and paid time off for vacations and sick leave. Employees are also provided with a company-provided laptop and access to essential software tools for their daily tasks. The role requires a bachelor's degree in a relevant field and typically involves working in a collaborative office environment, where teamwork and communication are key. The position offers opportunities for professional development and growth within the company.

To excel in this role, you should have a bachelor's degree in business administration or a related field. Experience in executive assistance is preferred, as is strong organizational and communication skills.

• Manage the executive's schedule, including appointments and travel arrangements.
• Coordinate and attend meetings on behalf of the executive, taking accurate minutes and following up on action items.
• Maintain and update the executive's confidential files and documents, ensuring they are organized and easily accessible.
• Bachelor's degree in Business Administration, Administration, or a related field.
• Proven experience as an Executive Assistant or similar role, with a strong understanding of executive support functions.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to build rapport with executives and other stakeholders.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.