Executive Assistant

Premier Talent Partners; United States; Remote; USD 69,000 - 76,000; Full time

Job summary

Premier Talent Partners is seeking an experienced Executive Assistant to provide high-level administrative and strategic support to multiple senior executives, including a Senior Vice President. The role requires proactive, resourceful, and highly organized professionals who can manage calendars, travel, meetings, and special projects across time zones in a fast-paced technology environment.

The ideal candidate will anticipate needs, liaise with executives and stakeholders, and drive efficient

Qualifications

• Eight+ years of Executive Assistant experience, preferably supporting SVP/c-suite or senior executives.
• Experience supporting multiple senior executives simultaneously.
• Extensive experience managing complex executive calendars across time zones.
• Strong experience coordinating executive travel.
• Proficiency with Google Workspace and Zoom.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication, able to interact with senior leadership.
• Ability to work autonomously in a remote environment.

Responsibilities

• Provide high-level executive support to multiple senior leaders, including a Senior Vice President.
• Manage complex calendars across time zones and stakeholders.
• Coordinate domestic and international travel arrangements and expenses.
• Anticipate needs, manage priorities, and ensure timely follow-through.
• Serve as liaison between executives, teams, and external partners.
• Plan leadership meetings, offsites, and corporate events with logistics.
• Prepare and edit presentations and executive communications.
• Manage expense reporting and reimbursements.
• Support special projects and cross-functional initiatives as needed.
• Handle confidential information with discretion and professionalism.
• Leverage AI-powered tools to streamline administrative processes.
• Remain flexible to shifting priorities and urgent requests.

Job description

Location: Remote within PST, CST, or MST time zones

Work Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m., with flexibility to accommodate executive schedules and occasional business needs.

Contract-to-hire opportunity with an initial three-month contract period. Occasional travel may be required for company events, executive offsites, or other business needs.

Compensation: $50.00–$55.00 per hour during the contract period. Potential full-time salary range of $94,000–$128,000 upon conversion, based on qualifications and applicable employment terms.

We are seeking an experienced Executive Assistant to provide high-level administrative and strategic support to multiple senior executives, including a Senior Vice President. This is an opportunity for a seasoned professional to join a fast-paced, high-growth technology environment and serve as a trusted partner to executive leadership.

The ideal candidate is proactive, resourceful, highly organized, and skilled at anticipating needs, managing competing priorities, and ensuring seamless coordination across calendars, travel, meetings, and special projects. This role offers the potential to transition from contract to permanent employment.

Key Responsibilities:

• Provide high-level executive support to multiple senior leaders, with primary responsibility for supporting a Senior Vice President.
• Manage complex, high-volume executive calendars, coordinating meetings across multiple stakeholders, time zones, and competing priorities.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, expense documentation, and last-minute changes.
• Act as a trusted partner to executive leadership by proactively anticipating needs, managing priorities, and ensuring timely follow-through.
• Serve as a liaison between executives, internal teams, external partners, and other Executive Assistants to facilitate effective communication and scheduling.
• Plan and coordinate leadership meetings, executive offsites, corporate events, and other gatherings, including agendas, logistics, and meeting materials.
• Prepare and edit presentations, slide decks, executive communications, and other business documents.
• Manage expense reporting, travel reimbursements, and related administrative processes.
• Support special projects and cross-functional initiatives as needed.
• Handle confidential and sensitive information with professionalism and discretion.
• Leverage technology and AI-powered tools to streamline administrative processes and improve efficiency.
• Remain flexible and responsive to shifting priorities, urgent requests, and evolving executive schedules.

Required Qualifications:

• At least eight years of Executive Assistant experience, preferably supporting SVP, C-suite, or other senior-level executives.
• Demonstrated experience supporting multiple senior executives simultaneously.
• Extensive experience managing complex executive calendars, coordinating meetings across time zones, and resolving scheduling conflicts.
• Strong experience coordinating executive travel, including frequent and complex travel schedules.
• Proficiency with Google Workspace and Zoom.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills, including the confidence to communicate directly and assertively with senior leadership.
• Ability to work autonomously in a remote environment while maintaining strong communication and responsiveness.

Preferred Skills & Experience:

• Experience working in a startup, high-growth technology company, or similarly fast-paced environment.
• Experience organizing executive offsets, leadership meetings, and corporate events.
• Experience with expense management platforms such as Ramp or similar tools.
• Comfort using AI-powered productivity tools such as ChatGPT, Claude, or similar platforms.
• Experience preparing executive presentations, slide decks, and business communications.
• Highly proactive, resourceful, and forward-thinking approach, with the ability to anticipate needs and take initiative.
• Strong interpersonal skills and the ability to collaborate effectively with Executive Assistants and cross-functional stakeholders.
• Sound judgment, professionalism, and discretion when handling confidential information.