Executive Assistant

AppleOne Employment Services; Bellevue (WA); On-site; USD 99,000 - 128,000; Full time

Job summary

AppleOne Employment Services in Bellevue, WA is seeking an experienced Executive Assistant to support senior leadership in a fast-moving business environment. This full-time direct-hire role focuses on organization, discretion, communication, and sound judgment to keep executives operating efficiently.

The role involves managing calendars, meetings, travel, confidential information, and day-to-day administrative priorities, with visibility across the organization and opportunities for

Qualifications

• 3 to 5 years of experience in executive support, senior administrative support, or a similar role.
• Strong calendar management, scheduling, meeting coordination, and prioritization skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Word, Excel, Outlook, and standard office technology.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex executive calendars, appointments, meetings, shifting priorities, and daily schedules.
• Coordinate meetings, prepare agendas and materials, track follow-ups, and ensure key stakeholders have the information they need.
• Prepare correspondence, reports, presentations, forms, records, and other business documents with accuracy and professionalism.
• Serve as a professional point of contact for internal teams, clients, vendors, visitors, and external business partners.
• Organize confidential files, electronic records, databases, travel arrangements, office needs, and administrative systems.
• Support special projects, events, vendor coordination, and process improvements that help the executive office run efficiently.

Skills

Executive support

Calendar management

Communication

Discretion

Tools

Microsoft Word

Excel

Outlook

Job description

Job Summary

We are seeking an experienced Executive Assistant for a direct hire opportunity in Bellevue, WA. This full-time role supports senior leadership in a professional, fast-moving business environment where organization, discretion, communication, and sound judgment are essential.

The Executive Assistant will serve as a trusted partner to leadership, helping manage calendars, meetings, communications, travel, follow-ups, confidential information, and day-to-day administrative priorities. This is a strong opportunity for someone who enjoys being close to decision-makers, staying one step ahead, and helping leaders operate more effectively.

This role offers visibility across the organization, regular interaction with internal teams and external contacts, and the chance to be a key contributor in a polished, collaborative environment with supportive leadership and professional growth potential.

Key Responsibilities

• Manage complex executive calendars, appointments, meetings, shifting priorities, and daily schedules.
• Coordinate meetings, prepare agendas and materials, track follow-ups, and ensure key stakeholders have the information they need.
• Prepare correspondence, reports, presentations, forms, records, and other business documents with accuracy and professionalism.
• Serve as a professional point of contact for internal teams, clients, vendors, visitors, and external business partners.
• Organize confidential files, electronic records, databases, travel arrangements, office needs, and administrative systems.
• Support special projects, events, vendor coordination, and process improvements that help the executive office run efficiently.

Compensation and Benefits

• Salary range: $99,000 to $128,000 per year.
• Job type: Direct hire.
• Schedule: Full-time.
• Location: Bellevue, WA.

Required Qualifications and Skills

• Provide high-level administrative and executive support to senior leadership.
• Manage executive calendars, meetings, communications, travel logistics, and follow-up items.
• Prepare business documents, reports, presentations, records, and confidential materials.
• Coordinate administrative systems, office needs, special projects, and stakeholder communication.
• 3 to 5 years of experience in executive support, senior administrative support, or a similar professional administrative role.
• Strong calendar management, scheduling, meeting coordination, and prioritization skills.
• Proficiency with Microsoft Word, Excel, Outlook, and standard office technology.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong attention to detail, follow-through, organization, and time-management skills.
• Sound judgment when managing priorities, responding to requests, and determining next steps.
• Professional, service-oriented approach when working with executives, colleagues, clients, vendors, and visitors.
• Ability to adapt quickly when priorities, schedules, or business needs change.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.