Executive Assistant

Joss Search; New York (NY); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Social clubs

Employee engagement initiatives

Job summary

Joss Search is seeking an Executive Assistant to support senior Investor Relations and Business Development professionals in a fast-paced environment. You will manage complex calendars, coordinate global travel, and assist with investor meetings and fundraising initiatives.

The role offers exposure to senior leadership and high-visibility work, with opportunities to contribute to investor engagement and strategic business development efforts.

Qualifications

• Experience supporting senior executives in private equity or financial services.
• Strong calendar and travel coordination skills across time zones.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive support to senior Investor Relations and Business Development professionals.
• Manage complex calendars across multiple time zones.
• Coordinate extensive domestic and international travel arrangements and itineraries.
• Prepare meeting materials, briefing documents, and follow-up communications.
• Support investor meetings, fundraising initiatives, roadshows, conferences, and industry events.
• Assist with investor reporting cycles and ad hoc projects.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Written & verbal comms

Tools

Microsoft Office

Outlook

Job description

Our client is a growing investment firm focused on partnering with investors across the private markets landscape. The firm operates in a collaborative, fast-paced environment and is seeking a polished and proactive Executive Assistant to support its Investor Relations and Business Development team. This is a highly visible role offering exposure to senior leadership, fundraising initiatives, investor engagement, and strategic business development efforts.

THE ROLE

The firm is hiring an Executive Assistant to support senior Investor Relations and Business Development professionals. This individual will serve as a trusted partner to the team, helping manage complex schedules, coordinate global travel, support fundraising activities, and ensure seamless execution of investor-facing initiatives.

This role is ideal for an Executive Assistant who enjoys working in a fast-moving environment, can juggle multiple priorities with ease, and excels at building strong relationships with both internal and external stakeholders.

Responsibilities include:

• Providing executive support to senior Investor Relations and Business Development professionals
• Managing complex calendars across multiple time zones
• Coordinating extensive domestic and international travel arrangements and detailed itineraries
• Serving as a key point of contact for internal and external stakeholders
• Supporting investor meetings, fundraising initiatives, roadshows, conferences, and industry events
• Preparing meeting materials, presentations, briefing documents, and follow-up communications
• Assisting with investor reporting cycles and ongoing relationship management activities
• Processing expenses and ensuring timely submission and reconciliation
• Handling confidential information with discretion and professionalism
• Providing team support and assisting with ad hoc projects as needed

THE CANDIDATE

• The ideal candidate is highly organized, resourceful, and relationship-oriented. They are comfortable working with multiple senior stakeholders, can anticipate needs before they arise, and thrive in a fast-paced, high-performance environment.
• Exceptional organizational skills and attention to detail
• Strong ability to prioritize competing demands and manage deadlines
• Professional, polished, and service-oriented approach
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• A proactive mindset and willingness to take ownership

QUALIFICATIONS

• Significant Executive Assistant experience supporting senior executives within private equity, investment management, alternative investments, financial services, or a similar fast-paced environment
• Experience supporting multiple senior stakeholders and managing complex calendars
• Strong domestic and international travel coordination experience
• Demonstrated ability to manage competing priorities under pressure
• Advanced proficiency with Microsoft Office Suite and Outlook
• Strong judgment, discretion, and problem-solving skills
• Experience supporting Investor Relations, Fundraising, Business Development, or client-facing teams preferred

THE COMP / WORK SCHEDULE / BENEFITS

• Base salary: $100,000-$120,000, dependent on experience
• Social clubs and employee engagement initiatives
• Opportunity to join a collaborative, growing investment firm and support a high-performing investor-facing team

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together