Personal Assistant

Boutique Recruiting; San Francisco (CA); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company contribution

Laptop provided

Phone provided

Annual product allowance

Mileage reimbursement

Job summary

Boutique Recruiting seeks a proactive Personal Assistant to support its founder and family while helping manage day-to-day operations at the office across San Francisco and Marin County.

The role blends personal, executive, and office management tasks with calendar control, travel planning, errands, and home projects. Excellent communication, discretion, and reliability are essential.

Qualifications

• 2+ years of experience as a Personal Assistant or in a similar support role.
• Experience coordinating with contractors on home maintenance or renovation projects.
• Strong calendar management, organization, and scheduling skills.
• Technologically proficient and comfortable troubleshooting routine issues independently.
• Proficiency with Outlook and Microsoft Excel.
• Reliable personal vehicle and a valid driver’s license.
• Ability to work onsite five days per week across multiple locations.
• Flexibility to adjust working hours based on changing schedules, events, and priorities.
• Exceptional follow-through and the judgment to operate with limited supervision.
• Clear, responsive, and proactive communication skills.

Responsibilities

• Provide a combination of personal assistant, executive assistant, and office management support.
• Manage calendars, schedule meetings, coordinate appointments, and communicate schedule changes.
• Book personal and business travel, including adjusting itineraries when plans change.
• Handle personal errands, including grocery shopping, dry cleaning, returns, and personal shopping coordination.
• Schedule medical appointments and manage related calendar details.
• Maintain household supplies and ensure the residences remain fully stocked.
• Assist with occasional food preparation.
• Coordinate property management needs across residences in San Francisco and Mill Valley.
• Communicate with contractors, vendors, housekeepers, and other service providers.
• Support upcoming home renovation projects by tracking details, asking questions, following up with contractors, and addressing issues.
• Manage office operations, including ordering supplies and coordinating with cleaning and office staff.
• Support the creative team with photoshoots, product samples, and sample organization.
• Collaborate with content managers and other internal team members as needed.
• Process payments and maintain organized records using QuickBooks, Quicken, Excel, and company credit cards.
• Run errands and travel between the founder’s residences and the company’s Sausalito office.
• Walk and occasionally care for the family’s senior dog, including coordinating a sitter when needed.
• Drive company or family vehicles on occasion.

Skills

Calendar management

Outlook

Microsoft Excel

Strong communication

Tools

Outlook

Microsoft Excel

Job description

Position Title: Personal Assistant

Salary Range: $110,000 - $120,000 annually / DOE + annual compensation increases

A rare opportunity to blend high-level personal support, executive assistance, and office operations in one dynamic role. A woman-founded sustainable apparel company is seeking a proactive Personal Assistant to support its founder and her family while helping manage day-to-day operations at the company’s office. This role will coordinate schedules, travel, appointments, errands, property projects, office needs, and changing priorities across locations in San Francisco and Marin County. The ideal candidate is resourceful, tech-savvy, emotionally intelligent, and comfortable taking ownership with minimal direction. They must communicate clearly, follow through consistently, and remain composed when schedules or priorities change.

Responsibilities

• Provide a combination of personal assistant, executive assistant, and office management support
• Manage calendars, schedule meetings, coordinate appointments, and communicate schedule changes
• Book personal and business travel, including adjusting itineraries when plans change
• Handle personal errands, including grocery shopping, dry cleaning, returns, and personal shopping coordination
• Schedule medical appointments and manage related calendar details
• Maintain household supplies and ensure the residences remain fully stocked
• Assist with occasional food preparation
• Coordinate property management needs across residences in San Francisco and Mill Valley
• Communicate with contractors, vendors, housekeepers, and other service providers
• Support upcoming home renovation projects by tracking details, asking questions, following up with contractors, and addressing issues
• Manage office operations, including ordering supplies and coordinating with cleaning and office staff
• Support the creative team with photoshoots, product samples, and sample organization
• Collaborate with content managers and other internal team members as needed
• Process payments and maintain organized records using QuickBooks, Quicken, Excel, and company credit cards
• Run errands and travel between the founder’s residences and the company’s Sausalito office
• Walk and occasionally care for the family’s senior dog, including coordinating a sitter when needed
• Drive company or family vehicles on occasion

Requirements

• 2+ years of experience as a Personal Assistant, Executive Assistant, Estate Assistant, or in a similar support role
• Experience coordinating with contractors on home maintenance or renovation projects
• Strong calendar management, organization, and scheduling skills
• Technologically proficient and comfortable troubleshooting routine issues independently
• Proficiency with Outlook and Microsoft Excel
• Reliable personal vehicle and a valid driver’s license
• Strong, confident driving skills and comfort traveling regularly between San Francisco, Mill Valley, and Sausalito
• Ability to work onsite five days per week across multiple locations
• Flexibility to adjust working hours based on changing schedules, events, and priorities
• Ability to manage competing priorities without becoming overwhelmed
• Exceptional follow-through and the judgment to operate with limited supervision
• Clear, responsive, and proactive communication skills
• Professional discretion and respect for personal and family boundaries
• Comfortable walking and occasionally caring for a dog

Benefits

• Annual performance reviews and compensation increases
• Medical, dental, and vision insurance options
• 401(k) with company contribution
• 15 days of accrued vacation annually, five sick or personal days, paid company holidays, and two floating holidays
• Company-designated Summer Fridays plus two additional employee-selected Summer Fridays
• Mileage and toll reimbursement
• Company-provided laptop and phone
• Annual product allowance

This is an exceptional opportunity for a capable, adaptable professional who wants meaningful responsibility, high-level exposure, and a role built on trust.