Executive/Personal Assistant

BCL Search; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Healthcare benefits

Job summary

BCL Search's client in Westchester County, NY, seeks an Executive/Personal Assistant to support the Founder & Managing Principal. This is a high-visibility role requiring discretion, polished communication, and superb organization in a fast-paced environment.

The position is ~40% Executive Assistant, 40% Personal Assistant, and 20% Team/Chief of Staff coordination, with travel planning, investor outreach, and event support as core duties.

Qualifications

• Bachelor's Degree preferred.
• 10-15+ years of Executive Assistant and/or Personal Assistant experience supporting high-level executives or founders.
• Experience in real estate, finance, investment management, private equity, or entrepreneurial environments preferred.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.

Responsibilities

• Manage an extremely active and ever-changing calendar with both professional and personal commitments.
• Act as gatekeeper and strategic partner to the Founder & Managing Principal.
• Coordinate heavy domestic and international travel with detailed itineraries.
• Handle scheduling and logistics for investors, lenders, meetings, and presentations.
• Coordinate investor communications and presentation materials.
• Schedule property tours, site visits, and team/vendor logistics.
• Support internal team coordination across projects and events.
• Provide high-touch personal support including family scheduling, gifting, and personal logistics.
• Maintain confidentiality and anticipate needs to streamline daily operations.
• Conduct ad hoc research and project support as needed.

Skills

Organizational skills

Time management

Communication

Discretion

Calm under pressure

Proactive

Microsoft Outlook

PowerPoint

Word

Excel

Education

Bachelor's Degree

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Job description

Our client, a highly successful and entrepreneurial real estate investment and development firm based in Westchester County, NY, is seeking an Executive/Personal Assistant to support the Founder & Managing Principal. The firm has been operating for over 25 years and manages a diverse portfolio of real estate investments, development projects, construction, design, and asset management initiatives across multiple verticals.

This is a highly visible, all-encompassing support role that will act as a true right hand to the Founder, helping manage both professional and personal responsibilities in a fast-paced, dynamic environment. The ideal candidate will be calm under pressure, exceptionally organized, proactive, polished, and capable of operating with a high level of discretion and emotional intelligence.

The Founder is looking for someone who can seamlessly integrate into his day-to-day life and business operations, helping create structure, organization, and efficiency across all aspects of his world.

RESPONSIBILITIES

- The position will consist of approximately a split of 40% Executive Assistant support, 40% Personal Assistant support, and 20% Team/Chief of Staff-style coordination

• Manage an extremely active and ever-changing business and personal calendar
• Serve as a true gatekeeper and strategic partner to the Founder & Managing Principal
• Coordinate heavy domestic and international travel arrangements with detailed itineraries
• Handle scheduling and logistics related to investors, lenders, meetings, and presentations
• Assist with preparation and coordination of quarterly investor communications and presentation materials
• Coordinate meetings, property tours, site visits, and team/vendor logistics
• Support internal team coordination and operational follow-through across various projects
• Assist with company events, offsites, and corporate retreats
• Handle personal assistant responsibilities including family scheduling, gifting, appointments, reservations, and day-to-day personal logistics
• Conduct research and assist with ad hoc projects as needed
• Provide high-touch support while maintaining absolute confidentiality and professionalism
• Anticipate needs before they arise and help streamline the Founder's day-to-day operations

REQUIREMENTS

• Bachelor's Degree preferred
• 10-15+ years of Executive Assistant and/or Personal Assistant experience supporting high-level executives or founders
• Previous experience within real estate, finance, investment management, private equity, or entrepreneurial environments strongly preferred
• Exceptional organizational and time management skills
• Ability to manage multiple priorities simultaneously in a fast-paced environment
• Highly polished communication skills, both written and verbal
• Strong sense of urgency and follow-through
• Proactive, resourceful, and solutions-oriented mindset
• High level of discretion, confidentiality, and professionalism
• Calm demeanor with the ability to work alongside a meticulous and detail-oriented executive
• Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
• Must be comfortable with a highly hands-on role that blends business, office administration, and personal support responsibilities

HOURS

• Primarily in-office in Westchester County, NY
• Standard business hours with flexibility and responsiveness outside of hours as needed
• The company would like this person to begin fully in-office, 5 days a week for training and integration purposes, with the opportunity for work-from-home flexibility on Fridays over time

SALARY

$90K-$120K (DOE) + bonus + healthcare benefits. There is no 401(k) plan at this time, but they are looking to implement it in 2027.