Executive Personal Assistant

Pocketbook Agency; Austin (TX); On-site; USD 135,000 - 165,000; Full time

Job summary

Pocketbook Agency seeks an Executive Personal Assistant to serve as the right hand to a high-profile entrepreneurial family based in Austin. You will coordinate calendars, travel, residences, and specialized projects, while maintaining discretion across personal, household, and select business priorities.

This is a long-term opportunity in a dynamic, private-family environment. The role rewards proactive ownership, exceptional organizational skills, and comfort with high-level coordination.

Qualifications

• 7+ years supporting executives, founders, UHNW individuals, or private families.
• Strong background supporting personal life and executive needs.
• Exceptional organizational skills with ability to manage multiple priorities.
• Proactive with ownership and follow-through.
• Tech-savvy and comfortable using AI/productivity tools.

Responsibilities

• Manage complex personal and professional calendars across family members.
• Coordinate domestic/international travel with detailed itineraries.
• Oversee day-to-day household operations across multiple residences.
• Anticipate needs and manage details to ensure seamless days.
• Support select business initiatives and project coordination.
• Liaise with household staff to ensure clear communication and execution.

Skills

Executive support

Calendar management

Travel planning

Household operations

Discretion

AI productivity tools

Communication

Vendor management

Organizational skills

Tools

AI tools

Job description

We are seeking an experienced Executive Personal Assistant to serve as the right hand to a high-profile entrepreneurial family based in Austin. This is a highly trusted, long-term opportunity supporting both principals across their personal lives, household operations, and select business initiatives during an exciting period of growth and transition.

This role is best suited for someone who thrives in a dynamic, fast-paced environment, anticipates needs before they arise, and enjoys owning the details that create a seamless experience. You'll act as the central point of coordination across calendars, travel, residences, projects, and a small household support team, ensuring everything runs efficiently behind the scenes.

Responsibilities

• Own complex personal and professional calendar management across multiple family members and priorities.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, dining, and special requests.
• Oversee day-to-day household operations across multiple residences, ensuring vendors, maintenance, projects, and logistics stay on track.
• Anticipate personal preferences and proactively manage the details that enhance the principals' day-to-day lives.
• Manage family logistics, appointments, events, gifting, and special projects.
• Support select business initiatives, including research, project management, office-related logistics, and administrative coordination.
• Partner with existing household support staff to ensure seamless communication, delegation, and execution across day-to-day operations.
• Serve as the primary point of coordination across the principals' personal, household, and select business priorities while maintaining complete discretion and confidentiality.

Qualifications

• 7+ years supporting executives, founders, UHNW individuals, or private families.
• Strong background supporting the personal side of a principal's life in addition to executive support responsibilities.
• Exceptional organizational skills with the ability to manage multiple competing priorities simultaneously.
• Highly proactive with outstanding follow-through and a strong sense of ownership.
• Tech-savvy and comfortable leveraging AI and productivity tools to improve efficiency.
• Excellent written and verbal communication skills.
• Experience managing vendors, household operations, travel, and complex projects.
• Calm under pressure with sound judgment and absolute discretion.
• Seeking a long-term opportunity with a family-oriented environment.

Ideal Candidate

• Naturally anticipates needs rather than reacting to requests.
• Takes pride in creating exceptional, detail-oriented experiences.
• Warm, polished, and emotionally intelligent with a service-first mindset.
• Equally comfortable managing executive logistics and hands-on personal support.
• Enjoys building systems, improving processes, and bringing order to complex environments.
• Comfortable operating with a high level of autonomy and accountability.
• Base salary starting at $150,000+ DOE.
• Long-term opportunity with the ability to grow alongside a dynamic entrepreneurial family.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.