Executive Assistant

Beacon Hill; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Benefits

Job summary

Beacon Hill in New York seeks a Temporary to Permanent Executive Assistant to support a busy partner in a fully in-office role in Dumbo, Brooklyn. The position runs 9am-6pm, five days a week, with a one-hour lunch break, and offers compensation up to $100,000 plus benefits.

The role requires at least 4 years of administrative experience, a Bachelor's degree preferred, and strong calendar management, travel coordination, and communication skills.

Qualifications

• A minimum of 4 years of administrative or comparable experience.
• Bachelor’s degree or higher preferred.
• Ability to handle multiple tasks, projects, competing priorities, and tight deadlines while maintaining quality.
• Strong calendaring experience with the ability to accurately track and communicate ongoing changes, anticipate needs, and make adjustments.
• Exercises judgment, discretion, professionalism, and trustworthiness.
• Ability to represent the office professionally in all written and verbal communications.
• A strong eye for detail with dependable follow-through.
• Maintains an even composure and is effective under pressure.
• Experience working with high-level clients, media contacts, and studio leadership is helpful but not required.

Responsibilities

• Manage the partner’s calendar by scheduling and coordinating appointments, anticipating needs, and rearranging meetings as appropriate.
• Book extensive domestic and international travel (air, hotel, car, rail), build itineraries, address changes, and handle travel documentation with support of a travel agency
• Schedule internal and external meetings over multiple time zones and countries
• Oversee expense reporting
• Coordinate panel discussions, lectures, and media interviews
• Potential calendar coordination for personal appointments
• Assist with ad hoc reports, presentations, and special projects as needed

Skills

Calendar management

Travel coordination

Communication

Time management

Education

Bachelor's degree

Job description

Salary: USD100000 - USD100000 per year

Our client, a global architecture and planning company, is seeking a Temporary to Permanent Executive Assistant to support one of their partners. The office is located in Dumbo, Brooklyn and requires to be in office 5 days a week from 9am-6pm, with 1 hour for lunch. This is a great opportunity for someone to support a passionate and very busy individual.

Responsibilities

The Executive Assistant will track multiple tasks and, therefore, need impeccable follow-through, a positive attitude, and an indomitable spirit. Key responsibilities include:

• Manage the partner’s calendar by scheduling and coordinating appointments, anticipating needs, and rearranging meetings as appropriate
• Book extensive domestic and international travel (air, hotel, car, rail), build itineraries, address any changes, and handle any necessary travel documentation with the assistance of an established travel agency
• Schedule internal and external meetings over multiple time zones and countries
• Oversee expense reporting
• Coordinate panel discussions, lectures, and media interviews
• Potential calendar coordination for personal appointments
• Assist with ad hoc reports, presentations, and special projects as needed

Qualifications

• A minimum of 4 years of administrative or comparable experience
• Bachelor’s degree or higher preferred
• Ability to handle multiple tasks, projects, competing priorities, and tight deadlines while maintaining quality
• Strong calendaring experience with the ability to accurately track and communicate ongoing changes, anticipate needs, and make adjustmentsExercises judgment, discretion, professionalism, and trustworthiness
• Ability to represent the office professionally in all written and verbal communications
• A strong eye for detail with dependable follow-through
• Maintains an even composure and is effective under pressure
• Experience working with high-level clients, media contacts, and studio leadership is helpful but not required

Compensation

• Dependent on experience up to 100k + Benefits once perm