Executive Assistant C-Level HR (NYC Hudson Yards)

Bellwether Staffing Solutions, LLC; New York (NY); On-site; USD 125,000 - 140,000; Full time

Benefits offered by this job

Equity

Benefits Package

Bonus

Job summary

Bellwether Staffing Solutions, LLC is hiring an Executive Assistant in NYC (Hudson Yards) to support HR and Talent Executives. This role involves managing complex calendars, arranging travel, and preparing detailed reports. The ideal candidate will have 6-8+ years of experience and excellent communication skills.

With a competitive salary of $125K - $140K plus bonus and benefits, this position offers a unique opportunity in the financial services industry.

Qualifications

• 6-8+ years’ experience as an Executive Assistant.
• Financial industry knowledge highly desirable.
• Extensive experience managing complex calendars.
• Ability to manage a high volume of work and prioritize tasks.

Responsibilities

• Plan domestic and international travel and prepare itineraries.
• Manage and monitor Executives’ calendars.
• Schedule meetings and Executive events.
• Review and summarize incoming mail and emails.
• Compose, draft, proof, edit, and finalize correspondence.

Skills

Excellent writing, editing, and verbal communication skills

Advanced computer skills: Microsoft Office Suite

Superior time management skills

Excellent diplomatic skills

Highly developed planning and organizational skills

Ability to manage highly sensitive information

Critical thinker with strong attention to detail

Education

College degree

Tools

Microsoft Office Suite

Job description

Executive Assistant C-Level HR (NYC Hudson Yards)

Location: NYC - Hudson Yards |125K – 140K Base + Bonus + OT + Bonus + Equity + Benefits Package

We are currently recruiting for an Executive Assistant in NYC (Hudson Yards). This role is in-office 5 days + OT. Supporting HR / Talent Executives with overtime expected. This is a great opportunity to join a global leader within Financial Services in a very demanding but rewarding role. 125K – 140K Base + Bonus + OT + Bonus + Equity + Benefits Package

Responsibilities

• Plan domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in a timely manner ensuring accuracy
• Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and calls; communicate potential and/or confirmed changes to involved parties
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available and coordinate hospitality services
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Compose, draft, proof, edit, and finalize correspondence
• Liaise with portfolio organizations, investors and guests
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences
• Take on additional tasks to support senior leaders and team members

Requirements

• 6-8+ years’ experience as an Executive Assistant; college degree
• Financial industry knowledge highly desirable
• Extensive experience managing complex and fluid calendars
• Excellent writing, editing, and verbal communication skills
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
• Advanced computer skills: Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to produce/edit Excel spreadsheets and PowerPoint presentations
• Research savvy with extensive experience using online resources
• Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and maximize resources toward a common objective
• Superior time management skills; critical thinker with strong attention to detail
• Ability to manage highly sensitive, confidential information with complete discretion
• Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs