Executive Assistant

Beacon Hill; New York (NY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Paid OT

Bonus

Benefits package

Job summary

Beacon Hill in New York is seeking an Executive Assistant to support a dynamic team of Managing Directors, Vice Presidents, and Associates. This role requires discretion, strong relationship-building, and exceptional execution in a fast-paced investment environment.

You will manage calendars, coordinate travel (domestic/international), process expenses, and handle a variety of ad hoc administrative duties. On-site Monday-Thursday with Fridays remote, offering a competitive base, OT pay, and

Qualifications

• Bachelor's degree required.
• 3+ years’ administrative experience in finance or investment preferred.
• Excellent written and verbal communication skills.
• Discretion with confidential information.
• Strong Microsoft Office skills, especially Outlook.
• Experience with travel arrangements and expense processing.

Responsibilities

• Manage complex calendars for MDs and team members.
• Coordinate domestic and international travel itineraries.
• Process expenses in accordance with policy (Concur).
• Prepare presentations and meetings and set up AV/VC.
• Support ad hoc projects and special assignments.
• Provide coverage for other assistants as needed.

Skills

Calendar management

Communication skills

MS Office Outlook

Concur familiarity

Tech savvy

Multi-tasking

Organizational skills

Team player

Education

Bachelor's Degree

Tools

Concur

AV/Video conferencing

Job description

Salary: USD75000 - USD90000 per year

Our client, a top-tier investment firm, is seeking a highly capable Executive Assistant to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.

Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.

Key Responsibilities

• Supporting team members in New York City:(2) MDs and(5-6) Team members varying from VP and Associate level
• Adaptability to support more professionals if the team expands
• Manage phones / messages (a professional point of contact to clients/investors)
• Heavy scheduling / calendar management
• Booking travel (coordinating with travel agency) – domestic and international travel
• Handle expenses – process in a timely manner in accordance with company policy via Concur
• Working with Receptionist to order/coordinate catering for in office meetings when needed
• Assist with restaurant reservations for business meetings when needed
• Processing business visas when needed
• Printing/binding as needed or for meetings
• Setup video conference and presentations for meetings when needed
• Ad hoc projects
• Team player – Required to fill in for other assistants when needed (such as vacation / sick coverage)

Ideal Candidate

• Must have Bachelor's Degree
• 3+ years’ administrative assistant experience (in the financial industry ideal)
• Extremely polished, professional, and proactive
• Ability to work in a fast passed environment
• Exceptional communication skills both oral and written
• Strong experience in Microsoft Office (particularly Outlook)
• Familiarity with Concur a plus
• Tech savvy a plus (Will need to learn to use AV systems)
• Ability to work independently and follow through on assignments
• Must be very organized; impeccable attention to detail and the ability to multi-task
• Great attitude / Team player
• Must be flexible with regards to work hours; overtime may be required
• In person office attendance required Monday through Thursday with flexibility on Friday

Team & Culture

• Join a tight-knit group of ~10 EAs in the NYC office
• Culture is team-first, highly collaborative, and professional
• The executives are thoughtful, respectful, and value partnership
• Office is based in Midtown with a modern, high-energy feel
• 75-90K Base DOE + Paid OT + Bonus
• Competitive benefits package