Executive Assistant

Sbhonline; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Sbhonline is seeking an Executive Assistant in Brooklyn, NY, to provide high-level administrative and operational support to the CEO. This role focuses on calendar management, communications, travel logistics, and board-related coordination.

The ideal candidate thrives in a fast-paced, confidential environment, delivers precise scheduling, prepares briefing materials, and supports governance activities while traveling as needed to Brooklyn and Manhattan.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, or similar executive support role is required.
• Experience in the social services, nonprofit, healthcare, or medical field is strongly preferred.
• Outstanding organizational, time management, and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently while managing multiple priorities and deadlines.
• Professional demeanor with exceptional discretion and the ability to handle confidential information.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• Must be willing and able to travel between Brooklyn and Manhattan as needed.

Responsibilities

• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Screen and manage phone calls, emails, correspondence, and other communications.
• Coordinate communication and follow-up with government agencies, donors, funders, community organizations, and strategic partners.
• Manage and maintain the CEO's complex calendar, including meetings, events, travel, and scheduling priorities.
• Coordinate logistics for executive leadership meetings, Board of Directors meetings, donor events, and community engagements.
• Arrange executive travel, prepare itineraries, and manage expense reports and reimbursements.
• Anticipate scheduling conflicts and proactively adjust priorities as needed.
• Prepare agendas, reports, presentations, research materials, and executive briefing documents.
• Attend meetings, record notes, and prepare meeting summaries with action items.
• Develop project plans, dashboards, and status reports to support executive decision-making.
• Organize and maintain confidential files, records, and executive documentation.
• Support nonprofit governance activities and assist with reporting and compliance requirements.
• Perform additional administrative and operational duties as assigned.

Skills

Executive support

Organization

Communication

MS Office

Bilingual

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Location: Brooklyn, NY / Lower East Side, NY (Travel Required)
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: $50,000–$60,000 (Based on Experience)

Executive Assistant

Location: Brooklyn, NY / Lower East Side, NY (Travel Required)
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: $50,000–$60,000 (Based on Experience)

Position Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative, operational, and project management support to the Chief Executive Officer (CEO). This individual will serve as a trusted partner, helping manage executive priorities, coordinate communications, oversee scheduling, and support strategic initiatives across the organization.

The ideal candidate is an exceptional multitasker who thrives in a fast-paced environment, exercises sound judgment, maintains strict confidentiality, and can anticipate the needs of executive leadership while ensuring day-to-day operations run smoothly.

Responsibilities

• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Screen and manage phone calls, emails, correspondence, and other communications.
• Coordinate communication and follow-up with government agencies, donors, funders, community organizations, and strategic partners.
• Manage and maintain the CEO's complex calendar, including meetings, events, travel, and scheduling priorities.
• Coordinate logistics for executive leadership meetings, Board of Directors meetings, donor events, and community engagements.
• Arrange executive travel, prepare itineraries, and manage expense reports and reimbursements.
• Anticipate scheduling conflicts and proactively adjust priorities as needed.
• Prepare agendas, reports, presentations, research materials, and executive briefing documents.
• Attend meetings, record notes, and prepare meeting summaries with action items.
• Develop project plans, dashboards, and status reports to support executive decision-making.
• Organize and maintain confidential files, records, and executive documentation.
• Support nonprofit governance activities and assist with reporting and compliance requirements.
• Perform additional administrative and operational duties as assigned.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, or similar executive support role is required.
• Experience in the social services, nonprofit, healthcare, or medical field is strongly preferred.
• Outstanding organizational, time management, and multitasking skills.
• Excellent verbal and written communication abilities.
• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently while managing multiple priorities and meeting deadlines.
• Professional demeanor with exceptional discretion and the ability to handle confidential information.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• Familiarity with office technology, scheduling platforms, and standard business applications.
• High school diploma or GED required; Associate's degree preferred.
• Bilingual (Spanish, Chinese, or Yiddish) is a plus.
• Must be willing and able to travel between Brooklyn and Manhattan as needed.

Physical Requirements

• Ability to lift up to 35 pounds.
• Ability to maintain regular and reliable attendance.
• Ability to communicate clearly and effectively with staff, executives, and external partners.
• Ability to perform the essential functions of the position in accordance with applicable federal, state, and local laws.

What We Offer

• Competitive salary based on experience.
• Opportunity to work closely with executive leadership in a dynamic organization.
• Collaborative and mission-driven work environment.
• Professional growth and career advancement opportunities.
• Meaningful work supporting strategic initiatives and organizational success.