Executive Assistant

Beacon Hill; New York (NY); On-site; USD 50,000 - 71,000; Full time

Job summary

Beacon Hill is seeking a Temporary Executive Assistant in New York City to support a group of senior executives at a private equity firm located in the MetLife Building. This on-site role runs five days a week from 9:00 am to 5:00 pm, beginning Monday, 9/21, with compensation up to $44/hour.

You will manage complex calendars, coordinate domestic and international travel, process Concur expense reports, and handle high-volume email while supporting 2 VPs, 1 Partner, and 3 Principals.

Qualifications

• 3-5 years of Executive Assistant experience preferred.
• Experience supporting senior-level executives in a corporate environment.
• Financial services, private equity, venture capital, investment management, legal, insurance, or professional services experience preferred.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Professional presence and polished presentation.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency with Outlook, travel coordination, calendar management, and Concur.
• Team-oriented mindset with a willingness to assist colleagues as needed.

Responsibilities

• Manage complex calendar scheduling for multiple senior executives.
• Coordinate domestic and international travel arrangements.
• Process and manage Concur expense reports.
• Handle high-volume email correspondence and inbox management.
• Provide administrative support to 2 VPs, 1 Partner, and 3 Principals.
• Coordinate meetings and logistical arrangements.
• Assist with ad hoc projects and team support as needed.
• Work collaboratively with other Executive Assistants to ensure seamless coverage.

Skills

Executive support

Calendar management

Travel coordination

Email management

Communication

Organizational skills

Tools

Concur

Outlook

Job description

Salary: USD44 - USD44 per hour

Our client, a prominent private equity firm located in the MetLife Building, is seeking a Temporary Executive Assistant to support a group of senior executives. The role will start on Monday, 9/21 and will be five days on-site. The hours are 9am-5pm and compensation is up to $44/hour.

Responsibilities:

• Manage complex calendar scheduling for multiple senior executives
• Coordinate domestic and international travel arrangements
• Process and manage Concur expense reports
• Handle high-volume email correspondence and inbox management
• Provide administrative support to 2 VPs, 1 Partner, and 3 Principals
• Coordinate meetings and logistical arrangements
• Assist with ad hoc projects and team support as needed
• Work collaboratively with other Executive Assistants to ensure seamless coverage

Qualifications:

• 3-5 years of Executive Assistant experience preferred
• Experience supporting senior-level executives in a corporate environment
• Financial services, private equity, venture capital, investment management, legal, insurance, or professional services experience preferred
• Exceptional organizational skills and attention to detail
• Strong verbal and written communication skills
• Professional presence and polished presentation
• Ability to manage competing priorities in a fast-paced environment
• Proficiency with Outlook, travel coordination, calendar management, and Concur
• Team-oriented mindset with a willingness to assist colleagues as needed