Executive Assistant

C-SUITE ASSISTANTS; New York (NY); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Comprehensive health benefits

Free breakfast and lunch

Generous vacation schedule

Job summary

A prominent private school is seeking an Executive Assistant to support the Director of Advancement. This full-time role includes managing intricate calendars, preparing for meetings, and coordinating information flow. Ideal candidates will possess a Bachelor's degree, strong interpersonal skills, and a detail-oriented approach. Benefits include comprehensive health coverage, generous vacation policy, and summer flexibility.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to a high-level executive.
• Very tech-savvy and not afraid of data.
• Interest in education or fundraising is a plus.

Responsibilities

• Manage the Director’s complex calendar.
• Arrange detailed travel itineraries.
• Prepare the Director for meetings with donors and Board.
• Coordinate information flow with direct reports.

Skills

Strong interpersonal skills

Very detail-oriented

Excellent Microsoft Office skills

Excellent written and verbal communication skills

Engaging demeanor

Education

Bachelor’s Degree

Tools

Google Workspace

Job description

Base pay range: $75,000.00/yr - $80,000.00/yr

Location: Westchester County, NY

Executive Assistant to Director of Advancement (Fundraising)

A prominent private school (Pre‑K‑12) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement. The role is based on campus, 5 days a week, 8 AM‑4 PM with some remote flexibility during the summer.

Responsibilities

• Manage the Director’s complex calendar, prioritizing and adapting to shifting priorities.
• Arrange travel with detailed itineraries.
• Create and update presentations, prioritize emails, and craft correspondence on her behalf.
• Help prepare the Director for Board of Directors meetings.
• Prepare the Director for donor meetings, including collateral materials and research.
• Co‑ordinate information flow with her direct reports.

Hours

8 AM‑4 PM, Monday‑Friday with flexibility over the summer to work remotely.

Benefits

Base salary, comprehensive health benefits, free breakfast and lunch, generous vacation schedule (staff off between Christmas and New Years, winter and spring break vacations, and 4 weeks off in the summer).

About You

A minimum of 3 years of experience as an Executive Assistant to a high‑level executive; an interest in fundraising is a plus.

Qualifications

• Bachelor’s Degree
• Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy
• Trusted confidant to the Director who can handle confidential information with discretion
• Very detail‑oriented with the ability to change gears quickly
• Excellent Microsoft Office skills, Google Workspace skills; very tech‑savvy and not afraid of data
• Excellent written and verbal communication skills
• Anticipatory thinker with high intellectual bandwidth; a problem solver and results‑oriented
• Engaging, polished demeanor and a true team player
• Interest in education or fundraising is a plus.

Job Details

Seniority level: Executive
Employment type: Full-time
Job function: General Business, Administrative, and Project Management
Industries: Investment Management, Education, and Venture Capital and Private Equity Principals.

Inferred benefits

Medical insurance
Vision insurance