Executive Assistant to Executive Director/CEO for longstanding Non Profit

HRB; New York (NY); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Catered lunch

Job summary

HRB in New York, NY seeks an Executive Assistant to support the Executive Director/CEO in a longstanding nonprofit. This full-time, onsite role in Manhattan requires proactive, detail-oriented professionals who can balance executive support with operations and administration.

The ideal candidate will manage a complex calendar, draft communications, handle confidential information, and coordinate meetings. Evening/weekend responsiveness may be required; catered lunch is provided daily.

Qualifications

• Bachelor's degree required.
• 2+ years administrative experience.
• Typing speed of 90+ WPM with high accuracy.
• Proficiency in Microsoft Office, Google Workspace, and Zoom.

Responsibilities

• Provide comprehensive administrative support to the Executive Director.
• Manage a complex calendar and scheduling.
• Draft correspondence and manage communications.
• Answer phones and act as key contact internally and externally.
• Organize confidential files and records.
• Coordinate meetings, agendas, and minutes.
• Assist with internal communications and mass email campaigns.
• Track employee vacation requests.
• Support social media and website updates.
• Coordinate advertising and external communications.
• Assist with insurance documentation and reporting.
• Support event planning and special projects.
• Assist with personal administrative projects as needed.

Skills

Typing 90+ WPM

Microsoft Office

Google Workspace

Zoom

Communication

Organization

Confidentiality

Multitasking

Education

Bachelor's degree

Tools

WordPress

Mailchimp

Social media tools

Job description

Executive Assistant to Executive Director/CEO for longstanding Non Profit

• New York, New York

Our client, a longstanding nonprofit institution in Manhattan, is seeking an Executive Assistant to support its Executive Director/CEO. This is a dynamic role for an organized, resourceful professional who enjoys wearing many hats and partnering closely with organizational leadership.

The ideal candidate is proactive, detail-oriented, and enjoys balancing executive support with operational and administrative projects.

This is a full-time, fully onsite opportunity in Manhattan. Occasional evening or weekend responsiveness may be required. A catered lunch is provided daily.

Responsibilities

• Provide comprehensive administrative support to the Executive Director
• Manage a complex calendar and scheduling
• Draft correspondence and manage communications
• Answer phones and serve as a key internal and external contact
• Organize confidential files and records
• Coordinate meetings, prepare agendas, and take detailed meeting notes
• Assist with internal communications and mass email campaigns
• Track employee vacation requests
• Support social media and website updates
• Coordinate advertising and external communications
• Assist with insurance documentation and administrative reporting
• Support event planning and special projects
• Assist with personal administrative projects as needed

Qualifications

• Bachelor's degree required
• 2+ years of administrative experience
• Typing speed of a minimum of90+ WPM with high accuracy
• Strong proficiency in Microsoft Office, Google Workspace, and Zoom
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Professional demeanor and excellent judgment
• Ability to manage multiple priorities simultaneously
• Comfortable handling confidential information

Preferred

• Experience supporting senior leadership
• WordPress and Mailchimp experience
• Social media experience

Compensation

Starting at $55,000 plus benefits

Schedule

Monday-Friday | 9:00 AM-5:00 PM (fully onsite), with occasional weekend responses