Executive Assistant

Green Key Resources; New York (NY); Hybrid; USD 39,000 - 52,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Green Key Resources seeks an Executive Assistant to support the Executive Director in a Manhattan nonprofit. The role requires 1–3 years of high-level administrative support, strong calendar management, and project coordination in a fast-paced environment.

The position is hybrid (4 days in office, 1 day remote) with hours from 8:30am to 5pm, Monday through Friday. It’s a temporary to permanent opportunity with a pay rate of $33 per hour.

Qualifications

• Bachelor’s degree preferred; 1–3 years of administrative or executive support experience.
• Proficiency in MS Office, Zoom, PowerPoint, Excel, and Salesforce.
• Strong organizational and time-management skills to handle multiple priorities.
• Excellent written and verbal communication for professional interaction.
• Ability to maintain confidentiality and discretion with sensitive information.
• Self-motivated and proactive, capable of working independently with minimal supervision.
• Experience in financial or budgetary tasks is advantageous.

Responsibilities

• Manage the Executive Director’s calendar, scheduling meetings and preparing materials.
• Draft and proofread correspondence, reports, and presentations for stakeholders.
• Coordinate logistics for board meetings, including setup, communication, and documentation.
• Maintain board records and dashboards using Salesforce, ensuring data accuracy.
• Assist with strategic projects, documenting minutes and action items.
• Handle financial tasks such as processing invoices and expense reports.
• Provide administrative support to the Chief Financial Officer as needed.
• Adapt to evolving responsibilities and support organizational goals.

Skills

Calendar management

Project coordination

Confidential handling

Executive support

Communication

Time management

Independent work

Education

Bachelor’s degree

Tools

Microsoft Office

Zoom

PowerPoint

Excel

Salesforce

Job description

A nonprofit organization in Manhattan is seeking an Executive Assistant to support the Executive Director. The ideal candidate will have 1-3 years of executive or high-level administrative support experience, strong calendar management and project coordination skills, and the ability to handle confidential information in a fast-paced environment. This is a temporary to permanent opportunity.

Hybrid 4 days in office, 1 day remote

M-F 8:30am - 5pm

Pay $33/hr.

Responsibilities

• Manage the Executive Director’s calendar, scheduling meetings and preparing necessary materials.
• Draft and proofread correspondence, reports, and presentations for various stakeholders.
• Coordinate logistics for board meetings, including setup, communication, and documentation.
• Maintain board records and dashboards using Salesforce, ensuring data accuracy.
• Assist with strategic projects, documenting minutes and action items during meetings.
• Handle financial tasks such as processing invoices and managing expense reports.
• Provide administrative support to the Chief Financial Officer as needed.
• Adapt to evolving responsibilities and support organizational goals effectively.

Requirements

• Bachelor’s degree preferred, with 1-3 years of relevant administrative experience.
• Proficiency in Microsoft Office, Zoom, PowerPoint, Excel, and Salesforce.
• Strong organizational and time-management skills to handle multiple priorities effectively.
• Excellent written and verbal communication skills for professional interaction.
• Ability to maintain confidentiality and discretion with sensitive information.
• Self-motivated and proactive, capable of working independently with minimal supervision.
• Experience in financial or budgetary tasks is advantageous.