Executive Assistant to Managing Director

Northbound Executive Search; New York (NY); On-site; USD 48,216 - 61,992; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading financial services firm in New York is seeking an Executive Assistant to the Managing Director. This role offers the chance to enhance your EA skills in a prestigious environment. Key responsibilities include managing the Executive's calendar, booking travel, and representing the Executive in meetings when needed. The ideal candidate will possess excellent communication skills, prioritization abilities, and keep information confidential. This is a full-time position with various benefits including medical and vision insurance.

Qualifications

• Excellent communication skills, both written and verbal.
• Strong ability to prioritize and meet deadlines.
• Capability to handle confidential information.

Responsibilities

• Manage the Executive's calendar and meetings.
• Plan and book travel arrangements.
• Represent the Executive in meetings as needed.
• Control access to the Executive’s schedule.
• Craft agendas and documents for meetings.
• Respond to urgent matters outside regular work hours.

Skills

Communication skills, written/verbal

Ability to prioritize

Confidentiality

Job description

Executive Assistant to Managing Director

Base pay range: $35.00/hr - $45.00/hr

Executive Recruiter – Northbound Executive Search

A leading NY based Financial Services firm is seeking an Executive Assistant. This is an excellent opportunity to expand your EA experience in a prestigious setting.

Responsibilities

• Manage the Executive's calendar, scheduling and coordinating meetings, while considering the time zones of a global organization. Adapt quickly to last‑minute changes and reprioritization.
• Plan and book travel arrangements, optimizing itineraries. Collaborate with the Chief of Staff to put together comprehensive packets for business trips anticipating and addressing potential challenges in advance.
• From time to time, represent the Executive in meetings, taking notes and summarizing key points when required.
• Act as a gatekeeper for the Executive's schedule, controlling access and ensuring that the Executive's time is optimized.
• Craft and distribute agendas and other documents for meeting participants and executive team leaders when necessary.
• Exercise sound judgment and tone when managing requests and inquiries internally and externally.
• Be quickly responsive and available during nights and weekends as needed to address urgent matters and ensure the Executive's schedule runs smoothly.

Qualifications

• Communication skills, written/verbal
• Ability to prioritize and meet deadlines and keep information confidential

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Benefits

• Medical insurance
• Vision insurance
• 401(k)

Location

New York, NY