Executive Assistant – Investment Team

Career Group; Village/Town of Mount Kisco (NY); In loco; USD 100.000 - 120.000; Tempo pieno

Descrizione del lavoro

A well-established private equity firm located in Mount Kisco, NY is seeking an Executive Assistant to support its Investment Team. This role requires strong organizational skills and the ability to manage multiple tasks within a collaborative culture. Candidates should have 3–5 years of experience in a professional setting, be detail-oriented, and possess strong interpersonal skills. The firm values professionalism, discretion, and a genuine interest in the investment field. This is a hybrid role with competitive compensation and benefits.

Competenze

• 3–5 years of experience as an Executive Assistant or Administrative Assistant in a professional services environment.
• Demonstrated ability to prioritize and manage multiple requests.
• Genuine interest in supporting an investment team and learning about the firm’s business.

Mansioni

• Manage calendars and schedule meetings for the healthcare investment team.
• Coordinate internal and external meetings, including materials and logistics.
• Prepare and submit expense reports timely and accurately.
• Partner closely with another EA to ensure seamless team coverage.

Conoscenze

Attention to detail

Organizational skills

Interpersonal skills

Emotional intelligence

Professionalism

Flexibility

Strumenti

Microsoft Office Suite

CRM systems (e.g., DealCloud)

Descrizione del lavoro

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

Private Equity Firm | Westchester County

A well-established private equity firm with a 40-year track record of consistent growth is seeking an Executive Assistant to support its Investment Team. The firm is known for its collaborative culture, professionalism, and long-term approach to both investing and talent. This role is ideal for a detail-oriented, emotionally intelligent administrative professional who enjoys supporting a team, partnering closely with colleagues, and is seeking a long-term home.

The Role

The Executive Assistant will provide administrative support to a 15–20 person investment team, working in close collaboration with another experienced EA to share coverage and responsibilities as needs arise. This position requires strong organizational skills, sound judgment, and the ability to prioritize in a dynamic but structured environment.

Office Location

Mount Kisco, NY – Westchester County

Work Model

Hybrid, 4 days onsite, 1 day remote

Business Hours

9am-5pm

Compensation

$100-120k base DOE + discretionary bonus

Key Responsibilities

• Manage calendars and schedule meetings for members of the healthcare investment team
• Coordinate internal and external meetings, including preparation of materials and logistics
• Arrange domestic and international travel using an established travel agent
• Prepare and submit expense reports in a timely and accurate manner
• Assist with meeting preparation, including agendas, materials, and follow-ups
• Maintain professionalism and discretion while handling sensitive information
• Partner closely with another EA to ensure seamless team coverage and support
• Assist with ad hoc administrative projects as needed

Qualifications

• 3–5 years of experience as an Executive Assistant or Administrative Assistant in a professional services environment
• Open to candidates from a variety of industry backgrounds
• Strong attention to detail and organizational skills
• Demonstrated ability to prioritize and manage multiple requests
• High level of professionalism and discretion
• Strong emotional intelligence (EQ) and interpersonal skills
• Flexible, collaborative, and team-oriented mindset
• Genuine interest in supporting an investment team and learning about the firm’s business
• Experience with Microsoft Office Suite required
• Experience with CRM systems (e.g., DealCloud or similar) is a plus

Seniority level

Associate

Employment type

Full-time

Job function

Administrative