Executive Assistant

Vaco by Highspring; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonuses

Comprehensive health benefits

Job summary

Vaco by Highspring is seeking an Executive Assistant to join their Nashville-based team on a permanent, in-office basis. You will support senior executives with day-to-day tasks, manage complex calendars, arrange travel, and prepare executive materials.

The ideal candidate has 4+ years of EA experience, strong attention to detail, and proficiency with Microsoft Office. This fast-paced role offers strong benefits and career growth in a private equity/investment-minded environment.

Qualifications

• 4+ years of experience supporting Executives in an EA role.
• Strong calendar management and travel coordination experience.
• Experience in private equity/healthcare/investment management is a plus.
• Startup experience is a plus but not required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Detail-oriented and adaptable.
• Must work fully in-office in Nashville.
• Able to thrive in a fast-paced environment.
• Bachelor’s degree required.

Responsibilities

• Support Executives with day-to-day administrative tasks
• Complex calendar management and scheduling
• Managing travel arrangements
• Coordinating meetings and preparing meeting materials
• Manage high-level correspondences and communications
• Assisting with planning and executing events
• Maintaining confidentiality

Skills

Calendar management

Travel coordination

Event planning

Communications

Attention to detail

Adaptability

Executive support

In-office work

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our client is seeking an Executive Assistant to join their team on a permanent basis. This is an excellent opportunity for someone looking to grow their career and join a dynamic and fast-paced team. This client offers very strong benefits and perks.

Executive Assistant opportunity is a permanent opportunity with an in-office schedule.

Responsibilities

• Support Executives with day-to-day administrative tasks
• Complex calendar management and scheduling
• Managing travel arrangements
• Coordinating meetings and preparing meeting materials
• Manage high-level correspondences and communications
• Assisting with planning and executing events
• Maintaining confidentiality

Requirements

• 4+ years of experience supporting Executives in an EA capacity
• Strong experience in complex calendar management, booking travel arrangements, event planning, and managing correspondences
• Industry experience within private equity, healthcare, or investment management is ideal
• Startup experience ideal but not required
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint)
• Must have strong attention to detail and be adaptable
• Must be able to be fully in-office in Nashville
• Must be comfortable working in a fast-paced environment
• Bachelors degree required

Job Title: Executive Assistant

Location: Fully in-office in Nashville

Benefits and Perks

Member may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .