Executive Assistant

Hawthorne Lane; Maryland; On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Employee appreciation gifts

Generous retirement package

Paid overtime

Performance bonuses

Job summary

A consulting firm in Maryland is seeking an Executive Assistant to join their team. In this role, you will provide high-level administrative support, manage Partner schedules, and facilitate client communication. The ideal candidate will have 2-5 years of office experience and exceptional organizational skills. The company values diversity and promotes an inclusive workplace culture, offering competitive pay and generous retirement benefits.

Qualifications

• 2-5 years of office experience preferred.
• Ability to anticipate needs and plan accordingly.
• Strong focus and ability to manage multiple tasks promptly.

Responsibilities

• Manage calendars and travel arrangements for Partners.
• Provide high-level communication to clients and guests.
• Assist with the organization of office operations and systems.
• Prepare documents for meetings and track deadlines.
• Maintain an organized database of contacts.

Skills

Organizational skills

Professional communication

Time management

Problem-solving

Team collaboration

Job description

As the Executive Assistant with this consulting firm, you will be responsible for providing administrative support to a busy team of Partners as well as assisting with client management processes, including direct communication, calendar and scheduling coordination, and document and database editing and upkeep. This is a unique, blended role requiring white-glove client communication, advanced EA support, and light research projects tied to business development initiatives.

Base Pay: $80,000 – $100,000 per year

Key Responsibilities

• Manage an organized, high-demand calendar, including coordination of travel arrangements, scheduling, and light personal requests, ensuring Partners use their time effectively.
• Communicate with guests, external contacts and clients to assist with inquiries, requests, and scheduling matters in‑person, over the phone, and email using strong professionalism.
• Analyze current office and operations functions and assist with ad hoc requests, implementing more efficient systems when appropriate.
• Maintain an up‑to‑date awareness on the status of projects to answer client questions and proactively resolve issues.
• Prepare documents for upcoming meetings, alert the team to approaching deadlines, and ensure follow‑through on action items.
• Maintain an organized database with updated contact information on BD and client contacts, perform audits to ensure accuracy, assist with new user setup and training, and act as a superuser to enforce best practices.
• Support leadership with special assignments, such as event planning, marketing and business development initiatives, project management, and deadline tracking.

Why You’ll Love Working Here

• Known to give employee appreciation gifts and parties.
• Very generous retirement package including 401k matching and profit sharing.
• Eligible for paid overtime and competitive employee performance bonus.
• A fast‑paced workday with a team spirited culture; this is a fully on‐site role.

What We’re Looking For

• Focused achiever. You bring laser‑focus to each task and enjoy making “to‑do” lists disappear.
• Hands‑on contributor. Professionals who have a willingness to learn and anywhere from 2‑5 years’ of office experience are encouraged to apply.
• Forward‑thinking. You anticipate next steps and make sure you’ve got a plan in place to sidestep potential obstacles.
• Motivated collaborator. You don’t wait around for instructions from others; you take the initiative to help your team accomplish goals.
• Action‑oriented. Everyone can count on you to jump in to help when needed.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.