Executive Assistant

Beacon Hill Staffing Group, LLC; Monroeville (Allegheny County); On-site; USD 80,000 - 110,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Monroeville, PA is seeking an Executive Assistant for a contract-to-permanent position. The role supports the President, manages calendars and travel, and prepares presentations and reports using PowerPoint, Word, Excel, Outlook, and Teams.

Start date is ASAP with a Monday–Friday 8AM–5PM schedule. This onsite, full-time role offers a competitive salary range based on experience.

Qualifications

• Experience providing executive-level support to senior leaders.
• Proven ability to manage calendars, travel arrangements, and meetings.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive executive support to the President.
• Manage executive calendars, appointments, meetings, scheduling priorities, and travel arrangements.
• Monitor scheduling conflicts and coordinate changes or solutions as needed.
• Maintain visibility into leadership deadlines, commitments, and outstanding action items.
• Create, format, proofread, and update presentations, reports, correspondence, and spreadsheets.
• Work regularly with PowerPoint, Word, Excel, Outlook, and Teams.
• Coordinate communication and logistics involving leadership, employees, clients, and vendors.
• Help organize information and deliverables related to multiple priorities and projects.
• Serve as a professional point of contact for senior leadership.

Skills

Executive support

Calendar management

Travel coordination

Communication

Presentation creation

Education

Bachelor's degree

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Job Description

Job Description

Our client, a well-established company in the Monroeville area, is seeking an Executive Assistant to join their team on a contract to permanent basis.

About The Position:

• Start Date: ASAP!
• Contact to Permanent Opportunity
• Pay: 80k-110k annually depending on experience
• Fully onsite in Monroeville, PA
• Schedule: Monday through Friday 8AM-5PM

About The Job:

• Provide comprehensive executive support to the President of the company.
• Manage executive calendars, appointments, meetings, scheduling priorities, and travel arrangements.
• Monitor scheduling conflicts and proactively coordinate changes or solutions as needed.
• Maintain visibility into leadership deadlines, commitments, and outstanding action items.
• Create, format, proofread, and update presentations, reports, correspondence, and spreadsheets
• Work regularly with Microsoft PowerPoint, Word, Excel, Outlook, and Teams.
• Coordinate communication and logistics involving leadership, employees, clients, government contacts, vendors, technical teams, and other outside parties.
• Help organize information and deliverables related to multiple business priorities and projects.
• Serve as a professional point of contact when interacting with individuals on behalf of senior leadership.

About You:

• Bachelor's degree in Business Administration, Communications, Management, or a related discipline is preferred. Relevant professional experience combined with education may also be considered.
• Progressive experience providing administrative or executive-level support to senior leaders in a demanding professional environment.
• Experience managing executive calendars, travel arrangements, meetings, communications, and priority assignments.
• Background supporting government contract, proposal, or proposal-development activities is strongly preferred.
• Previous experience within a scientific, laboratory, engineering, technical, consulting, or professional services organization is highly desirable.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)