Executive Assistant

Beacon Hill; Monroeville (Allegheny County); On-site; USD 80,000 - 110,000; Full time

Job summary

Beacon Hill in Monroeville, PA seeks an Executive Assistant for a contract-to-permanent role. Start ASAP, onsite Monday–Friday 8AM–5PM, supporting the President with calendars, travel, and key communications.

Candidates should have a Bachelor’s in a related field and progressive executive support experience, preferably with government contracts or technical services. Responsibilities include creating presentations, coordinating with leadership and external partners, and ensuring prioritized

Qualifications

• Bachelor's degree preferred; relevant experience considered.
• Progressive executive-level support experience in a demanding environment.
• Experience managing calendars, travel, meetings and priorities.
• Background supporting government contracts or proposal activities preferred.
• Prior experience in scientific, laboratory, engineering, or professional services is desirable.

Responsibilities

• Provide comprehensive executive support to the President.
• Manage calendars, appointments, meetings, and travel arrangements.
• Monitor scheduling conflicts and coordinate changes.
• Maintain leadership deadlines, commitments, and action items.
• Create, format, proofread, and update presentations, reports, and spreadsheets.
• Work with PowerPoint, Word, Excel, Outlook, and Teams daily.
• Coordinate communication and logistics with leadership, clients, vendors, and teams.
• Organize information and deliverables across multiple priorities.
• Serve as a professional point of contact for senior leadership.

Skills

Executive support

Calendar management

Travel coordination

Communication

Meeting coordination

Education

Bachelor's degree in Business Administration or related

Tools

PowerPoint

Word

Excel

Outlook

Teams

Job description

Our client, a well-established company in the Monroeville area, is seeking an Executive Assistant to join their team on a contract to permanent basis.

About The Position:

• Start Date: ASAP!
• Contact to Permanent Opportunity
• Pay: 80k-110k annually depending on experience
• Fully onsite in Monroeville, PA
• Schedule: Monday through Friday 8AM-5PM

About The Job:

• Provide comprehensive executive support to the President of the company.
• Manage executive calendars, appointments, meetings, scheduling priorities, and travel arrangements.
• Monitor scheduling conflicts and proactively coordinate changes or solutions as needed.
• Maintain visibility into leadership deadlines, commitments, and outstanding action items.
• Create, format, proofread, and update presentations, reports, correspondence, and spreadsheets
• Work regularly with Microsoft PowerPoint, Word, Excel, Outlook, and Teams.
• Coordinate communication and logistics involving leadership, employees, clients, government contacts, vendors, technical teams, and other outside parties.
• Help organize information and deliverables related to multiple business priorities and projects.
• Serve as a professional point of contact when interacting with individuals on behalf of senior leadership.

About You:

• Bachelor's degree in Business Administration, Communications, Management, or a related discipline is preferred. Relevant professional experience combined with education may also be considered.
• Progressive experience providing administrative or executive-level support to senior leaders in a demanding professional environment.
• Experience managing executive calendars, travel arrangements, meetings, communications, and priority assignments.
• Background supporting government contract, proposal, or proposal-development activities is strongly preferred.
• Previous experience within a scientific, laboratory, engineering, technical, consulting, or professional services organization is highly desirable.

If you are looking to continue building your administrative career with a reputable company, with an updated copy of your resume!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.