Contract Admin. Assistant in Philadelphia- up to $24/hour!

Beacon Hill Staffing Group, LLC; Philadelphia (Philadelphia County); On-site; USD 27,000 - 39,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Center City Philadelphia seeks a contracted Administrative Assistant to provide essential support to executive leadership. The role requires strong communication, attention to detail, and a collaborative mindset.

You will manage calendars, arrange travel, handle inquiries, track expenses, and coordinate facilities and office operations. This onsite four-month assignment offers competitive pay up to $24/hour based on experience and qualifications.

Qualifications

• 2+ years of experience in an administrative role.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational skills and a keen eye for detail.
• Ability to multitask and effectively prioritize competing deadlines.
• Quick learner who thrives in a team-oriented, fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including greeting visitors and handling calls.
• Manage calendars, schedule meetings, and coordinate travel and presentations.
• Process invoices and budget documents to monitor expenditures.
• Coordinate facilities IT and office operations work orders.
• Oversee office supplies and arrange purchases for meetings and events.
• Maintain organized records and files; manage CRM data and inquiries.
• Support internal and external stakeholders on inquiries and student/work-study activities.

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a prominent professional services organization located in Center City Philadelphia, is seeking a contracted Administrative Assistant to join their team! This role will support the organization with exemplary communication, strong attention to detail, and a collaborative mindset, serving as a point of contact for both internal and external stakeholders.

About You

• 2+ years of experience in an administrative role
• Proficiency in Microsoft Office Suite
• Exceptional organizational skills and a keen eye for detail
• Ability to multitask and effectively prioritize competing deadlines
• Quick learner who thrives in a team-oriented, fast-paced environment

About the Job

• Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files
• Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs
• Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness
• Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations
• Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials
• Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work-study support activities

This is a full-time, onsite position contracted for at least 4 months, paying up to $24/hour, depending on experience.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility
• Upon successfully being hired, details will be provided related to our benefit offerings

We look forward to working with you. Beacon Hill. Employing the Future (TM)