Senior Executive - Investments firm

Kinsei Recruitment; New York (NY); On-site; Confidential; Full time

Job summary

A recruitment firm seeks an Executive Assistant in New York City to support senior executives. This proactive role includes managing complex calendars, coordinating meetings, and arranging travel itineraries. The ideal candidate will have at least six years of executive support experience, strong organizational skills, and proficiency in Microsoft Office. An excellent opportunity for those who thrive in dynamic environments and enjoy managing workflows. The expected annual salary is between $120,000 and $140,000, based on experience.

Qualifications

• Minimum of six years of relevant executive support experience, ideally in a fast-paced corporate setting.
• Strong organizational skills and discretion with confidential information.
• Proven ability to work independently while contributing to a collaborative team.

Responsibilities

• Manage complex calendars and coordinate sensitive meetings across global time zones.
• Arrange intricate travel itineraries and prepare executives for meetings.
• Liaise with both internal teams and external stakeholders.

Skills

Organizational skills

Discretion with confidential information

Clear communication abilities

Proficiency in Microsoft Outlook

Familiarity with productivity tools (Slack, Confluence, SharePoint)

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Slack

Confluence

SharePoint

Job description

Our client is seeking a proactive, resourceful, and highly organized Executive Assistant to provide support for a range of senior executives. This individual will join a close-knit team of EAs who are integral to the day-to-day operations of the firm. This is an excellent opportunity for someone who enjoys managing dynamic workflows and thrives in a fast-paced, high-performance environment.

Tasks

• Manage complex calendars and coordinate sensitive, detail-oriented meetings across global time zones
• Arrange intricate travel itineraries and prepare executives for meetings
• Liaise with both internal teams and external stakeholders
• Provide high-level support for ongoing business projects
• Learn team dynamics and executive preferences, adapting quickly to new assignments as they arise

Requirements

• Minimum of six years of relevant executive support experience, ideally in a fast-paced corporate setting
• Strong organizational skills, discretion with confidential information, and clear communication abilities
• Proven ability to work independently while contributing to a collaborative team
• Bachelor’s degree preferred
• Proficiency in Microsoft Outlook and the full MS Office suite; familiarity with productivity tools such as Slack, Confluence, and SharePoint is a plus

Benefits

This role is based in New York City. The expected annual base salary for this position ranges from $120,000 to $140,000, commensurate with experience and qualifications.