Executive Personal Assistant

Pollen Street Capital; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A growing private equity and credit firm in Austin, Texas is seeking an Executive/Personal Assistant to support two senior leaders. The ideal candidate will have 5–7 years of experience and be skilled in managing complex schedules, travel arrangements, and providing administrative support. This role demands professionalism, attention to detail, and the ability to navigate a dynamic environment. The firm values proactive individuals who prioritize accuracy and strong interpersonal relationships.

Qualifications

• Minimum 5–7 years of Executive or Personal Assistant experience supporting senior executives.
• Exceptional organizational skills with proven ability to manage shifting priorities.
• High attention to detail, accuracy, and follow-through.

Responsibilities

• Manage complex and frequently changing calendars.
• Arrange domestic and international travel logistics.
• Provide daily administrative and operational support to two executives.

Skills

Organizational skills

Communication abilities

Problem-solving

Professionalism

Interpersonal skills

Tools

Microsoft Office Suite

Outlook

Job description

We are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide dedicated support to two senior leaders within a growing private equity and credit firm. This role requires exceptional professionalism, strong judgment, and the ability to manage complex schedules, travel, and day-to-day operational needs with discretion.

The ideal candidate thrives in a fast-paced, dynamic environment and brings a proactive, polished, and resourceful approach to executive support.

Key Responsibilities

• Calendar & Scheduling: Manage complex and frequently changing calendars, including internal/external meetings across multiple time zones.
• Travel Coordination: Arrange domestic and international travel logistics (flights, hotels, ground transport, itineraries).
• Executive Support: Provide daily administrative and operational support to two executives, ensuring follow-through and accuracy on all commitments.
• Communication Liaison: Draft, review, and manage correspondence on behalf of executives with professionalism and discretion.
• Meeting Preparation: Prepare agendas, materials, and follow-up actions to support high-level business meetings.
• Personal Assistance: Provide occasional personal support including errands, reservations, and other ad hoc needs to enable executive focus on core responsibilities.
• Office & Vendor Management: Coordinate with internal teams and external vendors to ensure seamless operations.
• Project Support: Assist with light research, data organization, and special projects as assigned.

Qualifications

• Minimum 5–7 years of Executive or Personal Assistant experience supporting senior executives.
• Background in financial services, private equity, or professional services preferred; open to candidates from other fast-paced industries.
• Exceptional organizational skills with proven ability to manage shifting priorities.
• High attention to detail, accuracy, and follow-through.
• Professional demeanor with strong interpersonal skills and a positive, approachable style.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Outlook, and modern collaboration tools.

What We're Looking For

• A polished, proactive, and discreet professional who can anticipate needs and manage competing priorities with ease.
• A team-oriented problem solver who approaches challenges with a positive, "can-do" mindset.
• Someone who values accuracy, reliability, and building strong professional relationships.