Executive Assistant

Delta Dallas; Town of Texas (WI); On-site; USD 70,000 - 90,000; Full time

Job summary

Delta Dallas is seeking an Executive Assistant to support the principal in all aspects of day-to-day business, with a focus on creating order, improving efficiency, and ensuring smooth operations.

The role requires emotional intelligence, discretion, and proactive problem solving; you will manage complex calendars, high-volume emails, travel logistics, SOPs, and key communications, becoming a trusted partner who helps maximize productivity.

Qualifications

• Experience supporting senior leadership in entrepreneurial or boutique settings.
• Demonstrated ability managing a high-volume executive inbox and complex calendars.
• Proficiency with Outlook, rules, folders, and workflows; process documentation experience.
• Strong written and verbal communication; high level of discretion and integrity.

Responsibilities

• Manage and optimize a complex executive calendar to align with business objectives.
• Draft, edit, and manage professional correspondence, reports, and presentations.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Oversee travel arrangements, scheduling, and detailed itineraries.
• Develop SOPs and scalable systems to improve operational efficiency.
• Maintain organized records and support special projects as needed.

Skills

Calendar management

Email management

Travel logistics

Process improvement

SOP creation

Relationship management

Outlook rules

AI tools

Tools

Outlook

Microsoft Office

AI tools

Job description

Our client, private real estate investor with holdings across the United States, is looking for an Executive Assistant to support him in all aspects of his day-to-day business needs.

This role is ideal for a proactive professional who thrives on creating order, improving efficiency, and ensuring that business operations run smoothly.

The right candidate is emotionally intelligent, highly organized, discreet, resourceful, and confident enough to make decisions without constant direction. Anticipating needs, solving problems before they arise, and excelling in environments where priorities shift quickly and flexibility is essential.

This is much more than a traditional administrative role. The Executive Assistant will become a trusted business partner responsible for managing critical communications, creating systems and processes, and helping the executive maximize productivity and focus.

This role is 100% onsite in our client's far North Dallas office.

Key Responsibilities

Executive Support

• Manage and optimize a complex executive calendar, ensuring priorities remain aligned with business objectives.
• Serve as a trusted gatekeeper and strategic partner to the executive.
• Draft, edit, and manage professional correspondence, reports, presentations, and other business documents.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Manage expense reporting and maintain executive records and documentation.
• Anticipate executive needs and proactively resolve issues with minimal oversight.

Email Management & Communication

• Oversee a high-volume executive inbox receiving 100-400 emails daily.
• Create and maintain sophisticated Outlook rules, folders, categories, and organizational systems to ensure communications are prioritized and actionable.
• Monitor, triage, and respond to communications as appropriate.
• Leverage AI tools and automation platforms to improve email management and administrative efficiency.
• Ensure important matters are surfaced promptly while reducing unnecessary distractions.

Process Improvement & Operations

• Develop, document, and maintain Standard Operating Procedures (SOPs) for recurring tasks and business processes.
• Create scalable systems that improve consistency, accountability, and operational efficiency.
• Identify opportunities to streamline workflows through technology, automation, and process enhancements.
• Maintain organized records, procedures, and documentation that support business continuity.
• Support special projects, research initiatives, and operational priorities as needed.

Travel & Logistics

• Coordinate domestic travel arrangements and detailed itineraries.
• Manage scheduling conflicts and changing priorities with professionalism and urgency.
• Ensure seamless execution of meetings, travel, and executive commitments.

Relationship Management

• Build strong relationships with internal team members, business partners, vendors, and external stakeholders.
• Handle sensitive and confidential information with the highest level of discretion.
• Represent the executive and organization professionally in all interactions.

Required Experience

• Executive Assistant, Senior Administrative Assistant, Chief of Staff support, or similar experience supporting senior leadership in entrepreneurial or boutique settings
• Demonstrated experience managing a high-volume executive inbox, complex calendars, communications, and competing priorities.
• Advanced proficiency in Outlook, including creating rules, folders, categories, and workflow systems.
• Experience documenting processes, creating SOPs, and improving organizational efficiency.
• Strong proficiency with Microsoft Office applications.
• Experience using AI tools, workflow automation, and other productivity/project management systems and software.

The ideal candidate will demonstrate:

• Exceptional organizational and time-management skills
• Strong emotional intelligence and professional maturity
• Outstanding written and verbal communication abilities
• Excellent listening skills and information retention
• Strong attention to detail and accuracy
• The ability to learn quickly and execute independently
• Sound judgment and decision-making skills
• Resourcefulness and initiative
• High integrity and discretion
• The ability to manage multiple priorities under tight deadlines
• A humble, collaborative, team-first attitude
• A genuine passion for helping others succeed behind the scenes

Why This Opportunity Stands Out:

This position offers the opportunity to become a highly trusted partner to a successful executive who values organization, accountability, continuous improvement, and operational excellence. For the right person, the role will continue to evolve and expand as trust is built through consistent execution, problem-solving, and ownership.