Executive Administrative Assistant

Lutz; Omaha (NE); On-site; USD 52,000 - 75,000; Full time

Job summary

Lutz in Omaha, NE is seeking an Executive Assistant to provide high-level support to a senior executive and help keep the day-to-day office running smoothly.

The role blends executive support with general office management, ideal for someone who thrives in a fast-paced environment and enjoys being the reliable person others count on.

Qualifications

• 2+ years of experience supporting a senior-level executive.
• Strong organizational and time-management skills.
• Excellent attention to detail with the ability to juggle multiple priorities.
• Professional communication skills and a positive, approachable demeanor.
• Comfortable working in a busy environment where priorities can shift.

Responsibilities

• Provide day-to-day administrative support to a senior executive.
• Manage calendars, appointments, and meeting schedules.
• Coordinate client meetings and assist with meeting preparation.
• Help manage and organize executive email communications.
• Answer and direct incoming phone calls and assist with general office inquiries.
• Greet visitors and help maintain a professional, welcoming office environment.
• Assist with company events and event coordination.
• Order office supplies and maintain inventory.
• Keep conference rooms, common areas, and kitchen spaces organized and stocked.
• Handle general correspondence, filing, document preparation, and other administrative tasks.
• Pitch in on miscellaneous projects and office needs as they arise.

Skills

Executive support

Calendar management

Communication

Organizational skills

Job description

*Only the most qualified candidates will be contacted

If you're the kind of person who keeps things organized, anticipates what needs to happen next, and is always willing to jump in where needed, this could be a great opportunity. Our client is looking for a polished, positive Executive Assistant who can provide high-level support to a key executive while also helping keep the day-to-day office running smoothly.

This role is a blend of executive support and general office management, making it a great fit for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in being the person others can count on.

What You'll Do

• Provide day-to-day administrative support to a senior executive
• Manage calendars, appointments, and meeting schedules
• Coordinate client meetings and assist with meeting preparation
• Help manage and organize executive email communications
• Answer and direct incoming phone calls and assist with general office inquiries
• Greet visitors and help maintain a professional, welcoming office environment
• Assist with company events and event coordination
• Order office supplies and maintain inventory
• Keep conference rooms, common areas, and kitchen spaces organized and stocked
• Handle general correspondence, filing, document preparation, and other administrative tasks
• Pitch in on miscellaneous projects and office needs as they arise

What We're Looking For

• 2+ years of experience supporting a senior-level executive
• Strong organizational and time-management skills
• Excellent attention to detail with the ability to juggle multiple priorities
• Professional communication skills and a positive, approachable demeanor
• Comfortable working in a busy environment where priorities can shift
• Proactive mindset and willingness to take ownership of tasks
• Someone who genuinely enjoys being in a support role and helping things run efficiently