Executive Administrative Assistant

First Class Senior Care; Los Angeles (CA); On-site; USD 60,000 - 76,000; Full time

Job summary

First Class Senior Care is seeking an Executive Administrative Assistant to provide comprehensive support to senior executives in a fast-paced environment. You will manage calendars, coordinate meetings, handle calls, and prepare documents with accuracy.

Ideal candidates bring strong organizational and communication skills, proficiency with Microsoft Office, and a track record of reliable administrative performance in a professional setting.

Qualifications

• Experience in office management or administrative support roles.
• Proficiency with Microsoft Word, Excel, PowerPoint and data entry processes.
• Excellent organizational skills and ability to prioritize in a fast-paced environment.

Responsibilities

• Manage complex calendars, coordinate meetings, and organize appointments for executive leadership with precision.
• Handle multi-line phone systems, screen calls, and direct inquiries professionally to appropriate departments.
• Prepare, edit, and proofread correspondence, reports, and presentations using Google Office Suite and productivity software.
• Maintain accurate filing systems, data entry records, and spreadsheets for easy retrieval.
• Assist with office management tasks including supply inventory, equipment maintenance, and general administrative duties.
• Provide professional customer service to internal teams and external clients.
• Support personal assistant tasks such as travel arrangements and event planning for executives.

Skills

Calendar management

Administrative support

Organizational skills

Data entry

Phone etiquette

Communication skills

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

QuickBooks

Job description

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient management of their schedules. Your proactive approach, exceptional communication skills, and technical proficiency will help foster a productive work environment and enhance overall organizational effectiveness. This paid position offers an exciting opportunity to develop your career in a fast-paced, professional setting while making a meaningful impact.

Responsibilities

• Manage complex calendars, coordinate meetings, and organize appointments for executive leadership with precision and attention to detail.
• Handle multi-line phone systems, screen calls, and direct inquiries professionally to appropriate departments or personnel.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents using Google Office Suite and productivity software, that is industry specific.
• Maintain accurate filing systems, data entry records, and spreadsheets to ensure easy retrieval of information.
• Assist with office management tasks including supply inventory, equipment maintenance, and general administrative duties.
• Provide exceptional customer service by supporting internal team and external clients with professionalism and courtesy.
• Support personal assistant responsibilities such as travel arrangements, event/meeting planning, and calendar management for executives.

Requirements

• Proven experience in office management or administrative support roles with a strong background in clerical tasks.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with spreadsheets and data entry processes.
• Excellent computer literacy skills combined with technical proficiency in office productivity tools.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Exceptional phone etiquette and communication skills for effective client interaction and internal correspondence.
• Previous experience with QuickBooks accounting software or similar financial tools is a plus.
• Demonstrated ability to handle multiple responsibilities simultaneously while maintaining attention to detail and accuracy. Join us as an Executive Administrative Assistant where your enthusiasm for organization and excellence will drive success! We value energetic professionals eager to support our leadership team while advancing their own careers in a vibrant work environment.

Education

• Minimum Associate, Bachelor's degree (Required)