Executive Assistant

Edward Mann; Boston (MA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for professional development and career growth

Job summary

A dynamic executive support firm is seeking a highly organized Executive Administrator to manage comprehensive operational support for the executive team. The ideal candidate should have exceptional communication skills, a business development mindset, and at least 5 years of experience in administrative roles. Responsibilities include event planning, managing logistics, preparing communications, and supporting new hires. This role offers competitive salary and benefits with opportunities for professional growth.

Qualifications

• 5+ years of experience in an administrative support role, preferably supporting senior executives.
• High level of professionalism, integrity, and discretion.
• Strong proficiency in LinkedIn and other corporate social media.

Responsibilities

• Provide comprehensive administrative and operational support to the executive team.
• Lead event planning and manage logistics for meetings.
• Prepare, edit, and distribute presentations, reports, and marketing materials.
• Conduct research and compile data for special projects and initiatives.

Skills

Exceptional communication skills

Attention to detail

Business development mindset

Multitasking

Organizational skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

LinkedIn

Job description

Overview

We are seeking a highly organized and proactive Executive Administrator to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, a business development mind-set, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative and operational support to the executive team, including acting as the key point of contact and as a trusted partner.
• Lead event planning, including developing proposals and managing logistics for the annual all-hands meeting, and in-person board and leadership meetings.
• Support the legal, transactions, and operations teams by maintaining organized and efficient online file systems.
• Prepare, edit, proofread, and distribute presentations, reports, and marketing materials to support executive team and company objectives.
• Manage logistics for the executive team, including complex calendar coordination, travel arrangements, meeting scheduling, and expense reporting.
• Provide administrative support for the investor and board member portal (Diligent).
• Handle sensitive and confidential information with exceptional discretion, professionalism, and integrity.
• Assist with project management and track progress on key initiatives.
• Conduct research and compile data for special projects, strategic initiatives, and company-wide process improvements.
• Anticipate executive needs, proactively solve problems, and contribute to team culture, efficiency, and organizational success.
• Work with members of the executive team to elevate their professional visibility (e.g., conference speaking opportunities, industry panels, media profiles, and LinkedIn presence).
• Support the onboarding process for new hires.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• 5+ years of experience in an administrative support role, preferably supporting senior executives.
• High level of professionalism, integrity, and discretion.
• Strong proficiency in LinkedIn and other corporate social media.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Experienced with preparing, managing, and updating marketing and corporate development materials.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively; project management is a plus.
• Competitive salary and benefits package.
• Opportunities for professional development and career growth.