Executive Assistant

HD Management; Spring (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

HD Management is seeking a highly organized Executive Assistant to provide comprehensive administrative support to our executive team. You will manage calendars, coordinate travel, and support day-to-day operations to keep the office running smoothly.

The role also involves event planning, data entry, document preparation, and cross‑department collaboration to ensure projects are completed on time and with high attention to detail. Strong communication and organizational skills are essential.

Qualifications

• Proven administrative experience in an office environment.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and project coordination to ensure successful execution of company initiatives.
• Maintain office management tasks, including filing, data entry, and clerical duties.
• Handle phone etiquette with professionalism while managing multi-line phone systems.
• Utilize Microsoft Office and Google Workspace for document creation, proofreading, transcription, and data management.
• Manage bookkeeping tasks as needed.
• Serve as a personal assistant by supporting executives with daily tasks and special projects.
• Ensure effective communication across departments to facilitate workflow and project completion.
• Maintain organized records and files to ensure easy access to information when needed.

Skills

Calendar management

Travel coordination

Office administration

Documentation

Microsoft Office

Google Workspace

DocuSign

Data entry

Communication

Organization

Tools

Microsoft Office

Google Workspace

DocuSign

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail. This role is pivotal in ensuring the smooth operation of our office and supporting various projects, events, and day-to-day activities.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and project coordination to ensure successful execution of company initiatives.
• Maintain office management tasks, including filing, data entry, and clerical duties.
• Handle phone etiquette with professionalism while managing multi-line phone systems.
• Utilize Microsoft Office and Google Workspace for document creation, proofreading, transcription, and data management.
• Manage bookkeeping tasks as needed.
• Serve as a personal assistant by supporting executives with daily tasks and special projects.
• Ensure effective communication across departments to facilitate workflow and project completion.
• Maintain organized records and files to ensure easy access to information when needed.

Experience

• Proven administrative experience in an office environment is essential.
• Familiarity with executive administrative support functions is required.
• Experience in event planning or project coordination is a plus.
• Strong typing skills with a focus on accuracy and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with DocuSign for document management is desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong customer service orientation with effective communication skills both written and verbal.