Executive Assistant

American Electrical Contracting; Jacksonville (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

American Electrical Contracting, Inc. in Jacksonville, FL, is hiring an Executive Assistant to support the owner and keep daily operations running smoothly. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

The role requires comfort with AI tools and workflow automation to streamline tasks. The position is full-time, on-site in Jacksonville, and involves arranging events, communicating with staff and clients, and maintaining

Qualifications

• At least three years of executive assistant or comparable administrative support experience.
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfort using AI tools and workflow automation, with a willingness to learn new technology.
• Excellent organization, attention to detail, and time management.
• Strong written and verbal communication skills.
• The ability to work independently, adapt to changing priorities, and solve problems.
• Professionalism, reliability, and discretion.
• Experience coordinating events and social activities.

Responsibilities

• Manage the owner’s calendar, appointments, meetings, and scheduling priorities.
• Coordinate travel, itineraries, and related arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Track action items, deadlines, and commitments to ensure timely follow-through.
• Coordinate business and social events, including invitations, RSVPs, venues, and logistics.
• Communicate professionally with employees, customers, vendors, and other contacts on the owner’s behalf.
• Use Microsoft 365, AI tools, and workflow automation to organize information and streamline administrative tasks.
• Handle confidential business and personal information with care and discretion.
• Assist with special projects and other administrative needs as they arise.

Skills

Calendar management

Scheduling

Organization

Attention to detail

Time management

Written communication

Verbal communication

Independence

Discretion

Problem solving

Event coordination

Tools

Microsoft 365

AI tools

Job description

Company Description

American Electrical Contracting, Inc. is a full-service electrical contracting company serving customers across Florida and Southeast Georgia. The organization provides commercial and residential construction and service, including new builds, renovations, troubleshooting, repairs, generators, and whole-home automation. The team focuses on delivering high-quality electrical solutions and is known for handling a wide range of customer needs from small projects to large, multi-million-dollar ventures. American Electrical Contracting values professionalism, reliability, and fair pricing, offering a collaborative environment for team members who support its growing operations.

Executive Assistant to the Owner

American Electrical Contracting, Inc. | Jacksonville, FL

Full-Time | On-Site

American Electrical Contracting is seeking an organized, resourceful, and tech-savvy Executive Assistant to support the owner of our company. This role is ideal for someone who anticipates needs, manages competing priorities, and uses technology to keep things running smoothly.

We’re looking for a professional who brings sound judgment, discretion, and strong follow-through and is comfortable using AI tools and workflow automation to improve everyday workflows.

What You’ll Do:

• Manage the owner’s calendar, appointments, meetings, and scheduling priorities.
• Coordinate travel, itineraries, and related arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Track action items, deadlines, and commitments to ensure timely follow-through.
• Coordinate business and social events, including invitations, RSVPs, venues, and logistics.
• Communicate professionally with employees, customers, vendors, and other contacts on the owner’s behalf.
• Use Microsoft 365, AI tools, and workflow automation to organize information and streamline administrative tasks.
• Handle confidential business and personal information with care and discretion.
• Assist with special projects and other administrative needs as they arise.

What You’ll Bring:

• At least three years of executive assistant or comparable administrative support experience.
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfort using AI tools and workflow automation, with a willingness to learn new technology.
• Excellent organization, attention to detail, and time management.
• Strong written and verbal communication skills.
• The ability to work independently, adapt to changing priorities, and solve problems.
• Professionalism, reliability, and discretion.
• Experience coordinating events and social activities.

Schedule:

This is a full-time, on-site position in Jacksonville, Florida. Work will primarily take place on weekdays, with occasional evening or weekend availability needed to support events, scheduling needs, or special projects.

American Electrical Contracting, Inc. is an equal opportunity employer.