Executive Assistant

Hardwick General Contracting, Inc.; Town of Florida (NY); Remote; USD 11,020 - 16,531; Part time

Benefits offered by this job

Flexible schedule

Long-term opportunity

Remote work

Job summary

A family-owned luxury custom home builder based in Florida is seeking a remote Executive Assistant to support the President. The role requires exceptional organizational skills, attention to detail, and strong communication abilities. Responsibilities include managing the executive's email and schedule, organizing documents, and providing administrative support. This part-time position offers the potential to grow into a full-time role with a flexible schedule.

Qualifications

• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to work independently and maintain accountability in a remote role.

Responsibilities

• Manage the President's email inbox daily, including sorting and drafting responses.
• Coordinate calendars, schedule meetings, and plan follow-ups.
• Organize documents, digital files, and project information.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Independence

Tech-savvy

Proactive mindset

Tools

Email management tools

Cloud storage

Office software

Job description

Hardwick General Contracting

Executive Assistant

Part-Time to Full-Time | $8-$12/hour USD

Craft Precision. Enable Excellence. Support Leadership at the Highest Level.

Are you a highly organized professional who thrives in a fast-paced, detail-driven environment? Do you excel at supporting executives, managing communication, and keeping complex responsibilities running smoothly behind the scenes? Hardwick General Contracting is seeking a remote Executive Assistant to directly support our President and help streamline daily operations. If you value quality, structure, and proactive problem-solving, this role may be the perfect fit.

Hardwick General Contracting is a nationally recognized, family-owned luxury custom home builder based in Maitland, Florida. Since 2004, we’ve specialized in multimillion-dollar residences where craftsmanship, innovation, and precision come together. Our team is small, high-performing, and guided by the values of Uncompromised Quality, Transparency, Communication, and Innovation. As we continue to grow, we’re looking for a dependable Executive Assistant who can bring clarity, consistency, and organization to our leadership workflow.

What You’ll Do

In this role, you will work directly with the President to manage communication, coordinate priorities, and ensure smooth, efficient operations across the business.

Responsibilities include:

• Managing the President's email inbox daily, including sorting, prioritizing, and drafting responses
• Coordinating calendars, scheduling meetings, and planning follow-ups
• Organizing documents, digital files, and project information
• Preparing simple reports, summaries, and updates as requested
• Tracking deadlines, tasks, and outstanding items across multiple projects
• Communicating with team members, trade partners, or clients when delegated
• Assisting with research, data entry, and administrative tasks
• Providing general organizational support to ensure leadership stays focused on high-value work

This position begins part-time with the opportunity to grow into full-time as responsibilities expand.

What You Bring

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication abilities
• Ability to work independently and maintain accountability in a remote role
• High level of professionalism and discretion
• Tech-savvy with confidence using email management tools, cloud storage, and office software
• Ability to prioritize effectively and stay composed under pressure
• A proactive mindset -- you anticipate needs before they become problems

Experience supporting executives, managing heavy inboxes, or working in construction or professional services is a plus but not required.

Compensation & Structure

• $8-$12 USD per hour, based on experience
• Part-time to start, with potential to grow to full-time
• Fully remote role
• Flexible schedule (some alignment with Eastern Time preferred)
• Long-term opportunity with a respected, growth-oriented company

Why Work With Us?

Hardwick General Contracting builds more than award-winning custom homes -- we build strong careers and long-term partnerships. In this role, you’ll support a leader who values clarity, communication, and continuous improvement. You’ll play a meaningful part in helping our company operate at its highest level, while enjoying autonomy, trust, and a professional working relationship grounded in respect.

Hardwick General Contracting is proud to be an Equal Opportunity Employer. We welcome applicants of all backgrounds and are committed to maintaining a diverse, inclusive, and respectful workplace.