Executive Assistant to Owner | AI-Driven Scheduler & Events

American Electrical Contracting; Jacksonville (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

American Electrical Contracting, Inc. in Jacksonville, FL, is hiring an Executive Assistant to support the owner and keep daily operations running smoothly. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

The role requires comfort with AI tools and workflow automation to streamline tasks. The position is full-time, on-site in Jacksonville, and involves arranging events, communicating with staff and clients, and maintaining

Qualifications

• At least three years of executive assistant or comparable administrative support experience.
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfort using AI tools and workflow automation, with a willingness to learn new technology.
• Excellent organization, attention to detail, and time management.
• Strong written and verbal communication skills.
• The ability to work independently, adapt to changing priorities, and solve problems.
• Professionalism, reliability, and discretion.
• Experience coordinating events and social activities.

Responsibilities

• Manage the owner’s calendar, appointments, meetings, and scheduling priorities.
• Coordinate travel, itineraries, and related arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Track action items, deadlines, and commitments to ensure timely follow-through.
• Coordinate business and social events, including invitations, RSVPs, venues, and logistics.
• Communicate professionally with employees, customers, vendors, and other contacts on the owner’s behalf.
• Use Microsoft 365, AI tools, and workflow automation to organize information and streamline administrative tasks.
• Handle confidential business and personal information with care and discretion.
• Assist with special projects and other administrative needs as they arise.

Skills

Calendar management

Scheduling

Organization

Attention to detail

Time management

Written communication

Verbal communication

Independence

Discretion

Problem solving

Event coordination

Tools

Microsoft 365

AI tools

Job description

American Electrical Contracting, Inc. in Jacksonville, FL, is hiring an Executive Assistant to support the owner and keep daily operations running smoothly. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

The role requires comfort with AI tools and workflow automation to streamline tasks. The position is full-time, on-site in Jacksonville, and involves arranging events, communicating with staff and clients, and maintaining