Executive Assistant to CEO

Coastal Talent Solutions; Alpharetta (GA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive salary: $75K-$85K based on

Potential company vehicle

Company technology provided

Medical, dental & vision insurance

401(k) with company contribution

Paid time off & holidays

Long-term stability

Growth opportunity within an expanding

Job summary

Coastal Talent Solutions in Alpharetta, GA seeks an experienced Executive Assistant to the CEO to streamline calendars, travel, and correspondence while supporting the President and COO. The role requires initiative, strong communication, and comfort working with senior leadership.

You will manage complex schedules, prepare materials, and help keep initiatives moving with proactive project follow-up. The position emphasizes collaboration, technology use, and discretion in handling confidential

Qualifications

• Experience supporting senior executives or C-suite leadership.
• Highly organized with strong attention to detail and follow-through.
• Proactive mindset with the ability to anticipate needs.
• Strong written and verbal communication skills.
• Comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and scheduling priorities.
• Coordinate travel arrangements, itineraries, and related logistics.
• Provide administrative support to the CEO and additional support to the President and COO as needed.
• Prepare correspondence, presentations, reports, meeting materials, and other documents.
• Coordinate meetings and help ensure priorities and action items are followed through.
• Assist with smaller projects and follow up with team members to keep initiatives moving.
• Help maintain organization and consistency across the executive leadership team.
• Communicate professionally with employees, clients, vendors, and other business partners.
• Anticipate needs and proactively identify areas where executive leadership could use support.
• Utilize AI and other technology tools to improve efficiency and streamline day-to-day tasks.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Executive support

Calendar & travel management

Communication skills

Proactive mindset

Tech-savviness with AI

Discretion handling

Job description

Executive Assistant to CEO

Full-Time | In-Office

Stay Ahead. Keep Things Moving. Support Executive Leadership.

A Bit About Us:

We are a well-established and growing commercial construction company serving clients throughout the Southeast. Our team has built a strong reputation through quality work, long-term relationships, and continued growth across the region.

As our organization continues to expand, we are looking for a highly organized and proactive Executive Assistant to work directly with our CEO while also providing support to our President and COO.

Why Join Us?

• Competitive Salary: $75K-$85K based on experience
• Potential Company Vehicle for Qualified Candidates
• Company Technology Provided
• Medical, Dental & Vision Insurance
• 401(k) with Company Contribution
• Paid Time Off & Holidays
• Long-Term Stability
• Growth Opportunity Within an Expanding Organization

Job Details:

We are seeking an experienced Executive Assistant to work primarily alongside our CEO while helping support our President and COO as needed.

This is not a role for someone who simply waits for the next task. We are looking for someone who is organized, proactive, comfortable working with senior leadership, and naturally looks for ways to help keep things moving.

The Executive Assistant will manage calendars, meetings, travel, correspondence, presentations, reports, and day-to-day administrative needs while also helping follow up on smaller projects and action items. A major part of the role will be helping our executive team stay organized, aligned, and operating within the same structure.

Our company has also embraced AI tools throughout the organization, so we are looking for someone who is comfortable with technology and familiar with the capabilities of modern AI tools.

Responsibilities:

• Manage the CEO's calendar, meetings, appointments, and scheduling priorities
• Coordinate travel arrangements, itineraries, and related logistics
• Provide administrative support to the CEO and additional support to the President and COO as needed
• Prepare correspondence, presentations, reports, meeting materials, and other documents
• Coordinate meetings and help ensure priorities and action items are followed through
• Assist with smaller projects and follow up with team members to keep initiatives moving
• Help maintain organization and consistency across the executive leadership team
• Communicate professionally with employees, clients, vendors, and other business partners
• Anticipate needs and proactively identify areas where executive leadership could use support
• Utilize AI and other technology tools to improve efficiency and streamline day-to-day tasks
• Handle sensitive and confidential information with discretion and professionalism

Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, or similar professional support role
• Experience supporting senior executives or C-suite leadership strongly preferred
• Highly organized with strong attention to detail and follow-through
• Proactive mindset with the ability to anticipate needs rather than wait for direction
• Strong written and verbal communication skills
• Comfortable managing multiple priorities in a fast-paced environment
• Strong computer skills and willingness to utilize new technology
• Familiarity with AI tools and an understanding of how they can improve productivity
• Professional, personable, and comfortable communicating with people at all levels of an organization
• Ability to handle confidential information with discretion
• Valid driver's license and clean driving record required for company vehicle consideration

Major Plus:

• Experience directly supporting a CEO, President, COO, or multiple executives
• Experience coordinating executive-level meetings, travel, presentations, and projects
• Experience using AI tools such as Claude or similar platforms in a professional environment
• Experience working within construction, contracting, or another fast-paced project-based business

Ready to Become a Key Part of the Executive Team?

If you're highly organized, proactive, comfortable with technology, and the type of person who is always thinking ahead and asking, "Where can I help?", we'd love to connect.