Executive Assistant

clark; Capitol Heights (MD); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental and vision benefits

Paid time off

401(k) retirement plan

Company contribution program

Life insurance

Commuter benefits

Short & long-term disability

Tuition reimbursement

Childcare support

Employee assistance program

Holiday contribution program

Job summary

Clark is seeking an Executive Assistant to provide high-level administrative support to senior leadership, manage calendars, travel arrangements, and prepare reports. The role emphasizes confidentiality, multitasking, and polished communication in a fast-paced environment.

The successful candidate will demonstrate problem-solving, customer service orientation, and proficiency in Microsoft Office, with a willingness to work overtime as needed and deliver accurate, timely results.

Qualifications

• Experience supporting senior leadership and/or department in administrative capacity.
• Demonstrated ability to think on your feet and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Must be advanced in Microsoft Office applications.
• Work overtime to meet business requirements, as needed.

Responsibilities

• Provide operational and logistical support to senior leadership and department.
• Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings.
• Review and summarize documents and deliver timely reports as required.
• Prioritize and manage multiple projects simultaneously.
• Organize all travel needs and prepare detailed travel itineraries.
• Provide phone coverage, meticulously record messages, and alert leadership of emails and phone calls as necessary.
• Prepare and process senior leaders' expense reports.
• Maintain accurate documentation and filing systems.
• Provide support to other members of the department's team as needed.

Skills

Senior leadership support

Problem solving

Customer service

Organization

Confidentiality

Written and verbal communication

Multitasking under deadlines

Microsoft Office proficiency

Overtime willingness

Tools

Microsoft Office

Job description

Job Description

The Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics and administrative tasks.

Responsibilities

• Provide operational and logistical support to senior leadership and department
• Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings
• Review and summarize documents and deliver timely reports as required
• Prioritize and manage multiple projects simultaneously
• Organize all travel needs and prepare detailed travel itineraries
• Provide phone coverage, meticulously record messages, and alert leadership of emails and phone calls as necessary
• Prepare and process senior leaders' expense reports
• Maintain accurate documentation and filing systems
• Provide support to other members of the department's team as needed

Basic Qualifications

• Experience supporting senior leadership and/or department in administrative capacity
• Demonstrated ability to 'think on your feet' and solve problems
• Personal confidence and a passion for customer service
• Can-do attitude with superior organizational skills and accuracy
• Ability to maintain confidentiality in all aspects of job responsibilities
• Clear and concise written and verbal communication skills
• Ability to juggle multiple competing priorities under deadlines
• Must be advanced in Microsoft Office applications
• Work overtime to meet business requirements, as needed

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the base salary range is $60,000 - $85,000. Compensation may vary outside of this range depending on a number of factors, including a candidate's education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work. https://www.clarkconstruction.com/careers/clark-experience