Executive Assistant

Clark Construction Group; Capitol Heights (MD); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health/dental/vision benefits

Paid time off

Retirement/401(k)

Company contribution plan

Job summary

Clark Construction Group in Capitol Heights, MD is seeking an Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, coordinate travel, and handle daily logistics.

The role requires confidentiality, strong communication, and exceptional organizational skills, with a competitive benefits package including health/dental/vision, PTO, and 401(k).

Qualifications

• Experience providing administrative support to senior leadership.
• Ability to think on your feet and solve problems.
• Strong customer service mindset and can-do attitude.
• Excellent organizational skills and accuracy.
• Ability to maintain confidentiality in all responsibilities.
• Clear written and verbal communication skills.
• Ability to juggle multiple priorities under deadlines.
• Proficiency with Microsoft Office applications.
• Willingness to work overtime as needed.

Responsibilities

• Provide operational and logistical support to senior leadership and department.
• Manage a busy calendar, coordinating complex meetings with internal and external executives and assistants.
• Review and summarize documents and deliver timely reports as required.
• Prioritize and manage multiple projects simultaneously.
• Organize all travel needs and prepare detailed travel itineraries.
• Provide phone coverage, record messages, and alert leadership of communications as necessary.
• Prepare and process senior leaders’ expense reports.
• Maintain accurate documentation and filing systems.
• Support other members of the department’s team as needed.

Skills

Microsoft Office

Calendar management

Communication skills

Confidentiality

Time management

Tools

Office suite

Job description

Job Description

The Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics and administrative tasks.

Responsibilities

• Provide operational and logistical support to senior leadership and department
• Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings
• Review and summarize documents and deliver timely reports as required
• Prioritize and manage multiple projects simultaneously
• Organize all travel needs and prepare detailed travel itineraries
• Provide phone coverage, meticulously record messages, and alert leadership of emails and phone calls as necessary
• Prepare and process senior leaders’ expense reports
• Maintain accurate documentation and filing systems
• Provide support to other members of the department's team as needed

Basic Qualifications

• Experience supporting senior leadership and/or department in administrative capacity
• Demonstrated ability to 'think on your feet' and solve problems
• Personal confidence and a passion for customer service
• Can-do attitude with superior organizational skills and accuracy
• Ability to maintain confidentiality in all aspects of job responsibilities
• Clear and concise written and verbal communication skills
• Ability to juggle multiple competing priorities under deadlines
• Must be advanced in Microsoft Office applications
• Work overtime to meet business requirements, as needed

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the base salary range is $60,000 - $85,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work. https://www.clarkconstruction.com/careers/clark-experience