Executive Assistant

Movement Mortgage, LLC; United States; On-site; USD 58,300 - 71,300; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) Retirement plan

Paid Time Off (16 days)

Employee assistance program

Career growth opportunity

Job summary

Movement Mortgage, LLC is looking for a highly organized Executive Assistant to support day-to-day operations. The ideal candidate will manage complex calendars, handle confidential communications, and assist with travel arrangements.

Applicants should have a Bachelor’s degree, experience supporting executives, and proficiency in Microsoft Office. The position offers a competitive salary between $58,300 and $71,300, along with comprehensive benefits and a fun working environment.

Qualifications

• Extremely strong organizational skills and attention to detail.
• High level of confidentiality and sound judgment.
• Professional judgment and situational awareness required.

Responsibilities

• Supports executives with day-to-day operations and priorities.
• Manages complex calendars and schedules.
• Processes and prioritizes incoming communications.

Skills

Organizational skills

Confidentiality

Professional communication

Microsoft Office proficiency

Problem-solving

Education

Bachelor’s degree in Business Management or related field

Job description

Key Responsibilities

• Supports executives with day‑to‑day operations and priorities
• Manages complex calendars, schedules, and meeting coordination across multiple leaders
• Processes and prioritizes incoming communications, including email, calls, and other requests
• Serves as a liaison with internal teams and external partners on behalf of leadership
• Arranges detailed travel plans and itineraries, including last‑minute changes as needed
• Maintains smooth day‑to‑day operations of the executive office when leaders are unavailable
• Handles sensitive and confidential information with the highest level of discretion
• Prepares and reconciles expense reports and corporate credit card activity
• Assists with tracking and reconciling department budgets
• Supports team and executive engagement efforts, including communication, gifting, and special touchpoints as needed

Qualifications

• Extremely strong organizational skills and attention to detail
• High level of confidentiality and sound judgment
• Professional judgment and situational awareness, with ability to communicate appropriately in different situations
• Clear and professional written and verbal communication skills
• Ability to operate in a fast‑paced environment and prioritize competing needs
• Proactive mindset with ability to anticipate needs and solve problems
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel)
• Team player with a positive, service‑oriented approach
• Bachelor’s degree in Business Management or related field (preferred)
• Experience supporting senior executives or C‑level leadership (preferred)

Salary

$58,300.00 – $71,300.00 (range may vary by geography; determined by experience and other factors allowed by law)

Benefits

• Medical, Dental, Vision, Life, Disability, Critical Care, Hospitalization, HSA, FSA, DCFSA, and QTE
• Retirement plan: 401(k) and Roth
• Paid Time Off: 16 days front loaded; prorated based on start date month 11.5 paid holidays per year
• Employee assistance program
• Excellent career growth opportunity
• Fun, team‑focused working environment
• Employee‑driven community outreach program
• Relocation packages available