Executive Assistant

Mad Engine Global LLC; Burbank (CA); On-site; USD 100,000 - 115,000; Full time

Job summary

Mad Engine Global LLC in Burbank, CA is seeking an experienced Executive Assistant to support the CEO and leadership team with calendar management, communications, meeting coordination, and administrative oversight. The role requires discretion, proactive organization, and the ability to thrive in a fast-paced environment.

You will manage complex calendars, arrange domestic and international travel, prepare presentations, draft correspondence, track deliverables, and collaborate across HR,

Qualifications

• 5+ years of experience as an Executive Assistant or similar administrative role.
• Experience in apparel, consumer goods, or a creative industry preferred.
• Proven ability to handle confidential information and maintain discretion.

Responsibilities

• Manage complex calendars for the CEO and executives.
• Coordinate domestic and international travel itineraries and logistics.
• Prepare, edit, and organize presentations and executive documents.
• Act as primary liaison between executives and stakeholders.
• Draft professional correspondence and track action items.

Skills

Strong organizational skills

Excellent written and verbal comms

Discretion and professionalism

Multitasking

On-site in Burbank CA

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Full Time Burbank, Burbank, CA, US

3 days ago Requisition ID: 1657

Salary Range: $100,000.00 To $115,000.00 Annually

Position Summary

The Executive Assistant will serve as a trusted partner to the CEO and executive leadership team. This role ensures smooth day-to-day operations through expert schedule management, communication support, meeting coordination, and administrative oversight. The ideal candidate is proactive, highly organized, detail-oriented, and able to thrive in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and prioritize requests for the CEO and executives.
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Prepare, edit, and organize presentations, reports, and executive-level documents.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft professional correspondence and ensure timely follow-up on action items.
• Coordinate leadership meetings, prepare agendas, take notes, and track deliverables.
• Assist with expense reports, invoices, and budget tracking.
• Maintain confidentiality of sensitive information at all times.
• Support special projects and initiatives across departments as needed.
• Help manage office-related tasks and ensure smooth functioning of executive operations.
• Work closely with internal teams to facilitate communication, gather information, and ensure deadlines are met.
• Coordinate with HR, Finance, Sales, Design, Operations, and other departments to assist with executive needs.
• Represent the executive office with professionalism and service-oriented leadership.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar administrative role; experience in apparel, consumer goods, or a creative industry preferred.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Ability to work on-site at the Burbank, CA office.
• High level of discretion, integrity, and professionalism.
• Proactive, resourceful, and adaptable
• Detail-oriented with strong follow-through
• Ability to handle multiple priorities in a fast-paced environment
• Strong interpersonal skills and a positive, collaborative attitude
• Reliable, dependable, and committed to supporting leadership success