Executive Assistant III

Ampcus Inc; Culver City (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Ampcus Inc is seeking a highly organized Executive Assistant III to provide seamless support to C-level executives in Culver City, CA. This role focuses on complex calendar management, strategic travel coordination, and expense management. The ideal candidate must have at least 5 years of experience in an executive assistant role, high proficiency in Microsoft Office, and the ability to handle sensitive information discreetly. Join a team that values operational efficiency in a fast-paced environment.

Qualifications

• 5 years of Executive Assistant experience supporting senior leadership.
• Experience managing complex C-level calendars in a corporate environment.
• High proficiency with Microsoft Office Suite.

Responsibilities

• Proactively manage C-level executive calendars across time zones.
• Coordinate domestic and international travel itineraries.
• Track and submit expense reports ensuring financial compliance.
• Organize team events and execute all-hands meetings.
• Handle sensitive information with integrity and professionalism.
• Identify process improvements for leadership efficiency.

Skills

Calendar Management

Travel Coordination

Expense Management

Event Management

Discretion and Confidentiality

Operational Efficiency

Microsoft Office Suite

Education

High school diploma or equivalent

Job description

We are in search of a highly motivated candidate to join our talented team.

Job Title: Executive Assistant III

Job Location: Culver City, CA

About the Role

We are seeking a highly organized and proactive Executive Assistant III to provide dedicated, seamless support to C-level executives for our direct client, based in Culver City, CA. In this high-impact role, you will act as a strategic partner to leadership, managing complex workflows in a fast-paced, ambiguous environment. The ideal candidate possesses a "bias for action," demonstrates high judgment, and thrives on solving problems before they arise.

Key Responsibilities

• Complex Calendar Management: Proactively manage and optimize C-level executive calendars, balancing deep dive focus time with critical internal and external meetings across global time zones.
• Strategic Travel Coordination: Arrange detailed domestic and international travel itineraries, including visas, accommodations, and logistics, ensuring executive efficiency.
• Expense & Finance Management: Accurately track, coordinate, and submit expense reports, ensuring compliance with financial policies.
• Event & Team Management: Organize and execute team activities, including all-hands meetings, off-sites, and morale events.
• Confidentiality & Discretion: Handle highly sensitive information regarding personnel, finance, and strategy with absolute integrity and professionalism.
• Operational Efficiency: Track key deliverables, follow up on action items, and identify process improvements to build capacity for the leadership team.

Basic Qualifications

• 5 years of Executive Assistant experience supporting senior leadership (Director level or above).
• Demonstrated experience managing complex C-level calendars in a corporate environment.
• High proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word).
• High school diploma or equivalent.

Preferred Qualifications

• Experience working in a fast-paced, high-tech, or agency environment.
• Experience planning large-scale off-sites or team events.
• Ability to work successfully in a matrixed organization with a global team.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.