Executive Assistant III

Ampcus, Inc; Culver City (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Ampcus, Inc in Culver City is seeking an Executive Assistant III to provide proactive support to C-level executives. This role demands excellent calendar management, travel coordination, and confidentiality when handling sensitive information.

The ideal candidate will have over 5 years of experience as an Executive Assistant, proficiency in Microsoft Office, and the ability to thrive in a fast-paced environment. The position offers significant responsibility in managing work for top executives and enhancing operational efficiency.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leadership.
• Experience managing complex C-level calendars in a corporate environment.
• High proficiency with Microsoft Office applications.

Responsibilities

• Manage and optimize C-level executive calendars.
• Arrange detailed travel itineraries, including visas and accommodations.
• Track and submit expense reports while ensuring compliance.
• Organize and execute team activities and morale events.
• Handle sensitive information with integrity and professionalism.
• Identify process improvements to enhance operational capacity.

Skills

Calendar Management

Travel Coordination

Expense Management

Event Management

Confidentiality

Operational Efficiency

Microsoft Office Proficiency

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Job Title: Executive Assistant III
Job Location: Culver City, CA

About the Role

We are seeking a highly organized and proactive Executive Assistant III to provide dedicated, seamless support to C‑level executives for our direct client, based in Culver City, CA. In this high‑impact role, you will act as a strategic partner to leadership, managing complex workflows in a fast‑paced, ambiguous environment. The ideal candidate possesses a bias for action, demonstrates high judgment, and thrives on solving problems before they arise.

Key Responsibilities

• Complex Calendar Management: Proactively manage and optimize C‑level executive calendars, balancing deep dive focus time with critical internal and external meetings across global time zones.
• Strategic Travel Coordination: Arrange detailed domestic and international travel itineraries, including visas, accommodations, and logistics, ensuring executive efficiency.
• Expense & Finance Management: Accurately track, coordinate, and submit expense reports, ensuring compliance with financial policies.
• Event & Team Management: Organize and execute team activities, including all‑hands meetings, off‑sites, and morale events.
• Confidentiality & Discretion: Handle highly sensitive information regarding personnel, finance, and strategy with absolute integrity and professionalism.
• Operational Efficiency: Track key deliverables, follow up on action items, and identify process improvements to build capacity for the leadership team.

Basic Qualifications

• 5 years of Executive Assistant experience supporting senior leadership (Director level or above).
• Demonstrated experience managing complex C‑level calendars in a corporate environment.
• High proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word).
• High school diploma or equivalent.

Preferred Qualifications

• Experience working in a fast‑paced, high‑tech, or agency environment.
• Experience planning large‑scale off‑sites or team events.
• Ability to work successfully in a matrixed organization with a global team.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.