Executive Assistant

Black Box Security, Inc; Calabasas (CA); On-site; USD 48,216 - 55,104; Full time

Benefits offered by this job

Health insurance

Vision insurance

Life insurance

Paid Time Off

401(k)

Referral program

Job summary

Black Box Security, Inc. in Calabasas, CA is seeking an Executive Assistant to the CEO to manage complex calendar, draft communications, coordinate travel, and prepare briefing materials. The role requires exceptional organization, discretion, and the ability to stay calm under pressure.

You will work on strategic and day-to-day operations, with on-site schedule Monday-Friday and occasional overtime. The ideal candidate brings 3+ years of EA experience, outstanding written and verbal

Qualifications

• 3+ years of Executive Assistant experience supporting senior leadership
• Exceptional written and verbal communication skills
• Strong business writing and editing abilities
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint
• Experience using Adobe Acrobat, iCloud, and modern productivity software
• Outstanding organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent time management and follow-through
• Professional demeanor with a high level of discretion and confidentiality
• Reliable transportation
• Willingness to work occasional overtime
• Experience supporting executives in security, military, law enforcement, or related industries is a plus

Responsibilities

• Manage and prioritize the CEO's complex calendar and daily schedule
• Draft, edit, and proofread executive correspondence, reports, and presentations
• Conduct research and prepare briefing materials for meetings and presentations
• Take detailed meeting notes and distribute professional meeting minutes
• Create presentations and business documents using Microsoft Office
• Coordinate domestic and international travel arrangements
• Organize meetings, lunches, and executive events
• Handle confidential information with the highest level of professionalism and discretion
• Assist with special projects, administrative support, and occasional personal errands as needed

Skills

Executive support

Calendar management

Communication

Business writing

Time management

Discretion

Organization

Travel coordination

Meeting minutes

Problem solving

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Adobe Acrobat

iCloud

Job description

Who We're Looking For

We're looking for a highly organized, resourceful, and polished Executive Assistant who can confidently manage competing priorities while supporting our CEO in both strategic and day-to-day operations.

This role requires exceptional communication skills, sound judgment, discretion, and the ability to stay calm under pressure. If you're someone who enjoys solving problems, staying several steps ahead, and making executives more effective, we'd love to meet you.

Schedule

• Full-Time


• Monday-Friday


• On-site in Calabasas, CA


• Occasional overtime as business needs require

Your Mission

As Executive Assistant to the CEO, you'll serve as the operational backbone of the executive office, ensuring the CEO's time is optimized and priorities stay on track.

Responsibilities

• Manage and prioritize the CEO's complex calendar and daily schedule


• Draft, edit, and proofread executive correspondence, reports, and presentations


• Conduct research and prepare briefing materials for meetings and presentations


• Take detailed meeting notes and distribute professional meeting minutes


• Create presentations and business documents using Microsoft Office


• Coordinate domestic and international travel arrangements


• Organize meetings, lunches, and executive events


• Handle confidential information with the highest level of professionalism and discretion


• Assist with special projects, administrative support, and occasional personal errands as needed

What You Bring

• 3+ years of Executive Assistant experience supporting senior leadership


• Exceptional written and verbal communication skills


• Strong business writing and editing abilities


• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint


• Experience using Adobe Acrobat, iCloud, and modern productivity software


• Outstanding organizational skills with exceptional attention to detail


• Ability to manage multiple priorities in a fast-paced environment


• Excellent time management and follow-through


• Professional demeanor with a high level of discretion and confidentiality


• Reliable transportation


• Willingness to work occasional overtime


• Experience supporting executives in security, military, law enforcement, or related industries is a plus

Compensation & Growth

• $35.00-40.00 per hour


• Career growth opportunities within executive leadership support


• Merit-based advancement opportunities


• Health insurance


• Vision insurance


• Life insurance


• Paid Time Off


• 401(k)


• Referral program

Ideal Candidate

The ideal candidate is proactive rather than reactive, communicates exceptionally well, and understands that supporting an executive means anticipating needs before they're asked. You're organized, adaptable, comfortable handling confidential information, and enjoy working behind the scenes to help leadership operate at their highest level.