Executive Assistant

Ultimate Staffing; California (MO); Hybrid; USD 34,440 - 44,083; Full time

Job summary

A staffing agency is seeking an experienced Executive Assistant in Culver City. This hybrid role involves managing complex calendars, coordinating meetings, and acting as a trusted advisor to executives. Ideal candidates will have 5+ years of experience, strong AI literacy, and exceptional communication skills. Proficiency in M365 and advanced Excel is necessary. Join a company that values diversity and inclusivity in hiring.

Qualifications

• 5+ years as an Executive Assistant supporting senior executives.
• Demonstrated AI literacy in business workflows with strong judgment and privacy awareness.
• Exceptional written and verbal communication under time pressure.

Responsibilities

• Manage complex calendars for multiple executives and coordinate meetings.
• Act as a trusted liaison and gatekeeper for high-priority matters.
• Draft and edit important correspondence and produce reports.

Skills

Calendar orchestration

Written and verbal communication

AI literacy in business workflows

Advanced Excel

PowerPoint proficiency

Bilingual in Spanish

Education

Bachelor's degree

Tools

M365

UKG (Kronos)

iCIMS

Salesforce

Job description

Executive Assistant

Location: Culver City (West LA)

Schedule: Hybrid Onsite (3 days onsite and 2 days remote) | Monday-Friday, 8:30 am - 5:00 pm

Duration: temp-to-hire

Salary: $25/hr - $32/hr

Job Description

This position will have a chance to design and implement best practices and processes to set the standard for executive support. Be a trusted advisor and leverage tools and practices to make the executives day-to-day operations more efficient.

Highlights

• Manage complex calendars for multiple executives, anticipate conflicts, and ensure alignment with priorities.
• Coordinate meetings, agendas, and follow-ups; capture and distribute accurate meeting notes and action items.
• Act as a trusted liaison and gatekeeper, handling confidential and high-priority matters with discretion.
• Draft, edit, and proof important correspondence; build polished PowerPoint decks; and create Excel-based reports, charts, and dashboards.
• Plan and manage domestic and occasional international travel, including itineraries, logistics, and cost optimization.
• Develop and implement SOPs for executive support functions, ensuring efficiency and consistency.
• Support special projects and initiatives that advance organizational goals and executives' priorities.
• Use AI tools (e.g., Microsoft Copilot for M365, ChatGPT/LLM workflows) to draft agendas, summarize meetings, triage inboxes, prepare travel itineraries, generate surveys/forms, and produce reports-with human oversight for accuracy, compliance, and data privacy.

Qualifications

• Bachelors degree highly preferred
• 5+ years as an Executive Assistant supporting senior executives.
• Demonstrated AI literacy in business workflows (e.g., drafting, summarizing, prioritization, travel planning, surveys/forms, reporting) with strong judgment, privacy awareness, and quality control.
• Advanced Excel (formulas, data cleaning, pivot tables/charts) and PowerPoint (storyline, visuals, charts).
• Mastery of calendar orchestration; you can simplify complexity and protect executive focus.
• Exceptional written and verbal communication; ability to write in leadership voices and communicate concisely under time pressure.
• Proficiency in M365 (Outlook, Teams, OneNote); familiarity with UKG (Kronos), iCIMS, and Salesforce is a plus.
• Bilingual in Spanish preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.