Executive Assistant

SupportFinity™; Los Angeles (CA); On-site; USD 41,328 - 68,880; Full time

Job summary

SupportFinity™ in Los Angeles is looking for a highly organized Executive Assistant to provide administrative support to the CEO. The ideal candidate will manage schedules, travel, and communications while maintaining discretion.

Requirements include a Bachelor’s degree or equivalent experience, along with 3-5 years of executive-level support experience. Proficiency in Microsoft Office Suite and strong problem-solving skills are essential. This role offers a pay range of $30.00 - $50.00 per hour.

Qualifications

• Bachelor’s degree preferred, or equivalent work experience.
• Minimum 3–5 years of executive-level administrative support experience.

Responsibilities

• Manage daily schedule, calendar, travel arrangements, and expense reports.
• Draft, proofread, and manage correspondence, presentations, and other communication.
• Coordinate and prepare agendas for meetings.
• Assist with planning and execution of strategic projects.
• Serve as the primary point of contact for internal and external stakeholders.
• Handle sensitive company and employee information.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Problem-solving skills

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office Suite

Google Workspace

Calendar management tools

Job description

About The Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will thrive in a fast-paced environment, manage competing priorities with discretion, and act as a trusted partner. This role requires excellent communication skills, attention to detail, and the ability to anticipate needs before they arise. Must be able to quickly commute to West HolyWood on an as-needed basis.

What You’ll Do

• Manage daily schedule, calendar, travel arrangements, and expense reports.
• Draft, proofread, and manage correspondence, presentations, and other communication.
• Coordinate and prepare agendas, materials, and follow-up actions for meetings.
• Assist with planning and execution of strategic projects, ensuring deadlines are met and deliverables are accurate.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and confidentiality.
• Handle sensitive company and employee information with utmost discretion.

Qualifications

• Bachelor’s degree preferred, or equivalent work experience.
• Minimum 3–5 years of executive-level administrative support experience.

Skills & Competencies

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion, integrity, and professionalism.
• Ability to prioritize and manage multiple tasks under tight deadlines.
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
• Strong problem-solving skills with a proactive mindset.

Preferred Attributes

• Experience supporting C-suite executives.
• Ability to adapt quickly to changing priorities and business needs.
• Professional presence and interpersonal skills to work effectively with diverse stakeholders.

The Pay Range For This Role Is

30.00 - 50.00 USD per hour (Los Angeles, CA 90046)