Executive Assistant

Beacon Hill; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Leave programs

Job summary

Beacon Hill represents a leading global law firm in downtown Houston seeking an Executive Assistant to support a group of partners with high-level administrative duties in a fast-paced environment. The role requires proactive problem solving, discretion, and strong communication skills.

Responsibilities include managing calendars and travel, preparing expense reports, supporting billing and time entries, and coordinating client meetings and events.

Qualifications

• Minimum 5 years of Executive Assistant experience supporting senior leaders or attorneys.
• Experience in law firm or professional services preferred.
• Advanced proficiency with Outlook, Word, PowerPoint, and Excel.
• Ability to manage high-volume calendars and complex travel.
• Strong communication, organization, discretion, and confidentiality.
• Proactive problem solving and prioritization.
• Professional presence with executives, attorneys, clients, and vendors.

Responsibilities

• Provide executive support to assigned partners with priorities and deadlines.
• Manage calendars, meetings, and conference room bookings.
• Coordinate domestic and international travel and multi-city itineraries.
• Prepare and process expense reports and reimbursements.
• Assist with time entry, billing and client guidelines.
• Coordinate client meetings, events, and business development activities.
• Maintain CRM data and support relationship management.
• Prepare presentations and client-facing materials.
• Share best practices and support process improvements.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Expense reporting

Billing support

Communication

Discretion/confidentiality

Project management

PowerPoint

Outlook

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

CRM systems

Job description

Our client, a leading global law firm located in downtown Houston, is seeking an Executive Assistant to provide dedicated administrative support to a group of partners within a fast-paced legal practice. This individual will manage complex calendars, travel arrangements, client communications, billing support, and a variety of administrative functions while serving as a trusted business partner to firm leadership. The ideal candidate will proactively anticipate needs, resolve issues before they arise, and consistently deliver a high level of service to both internal and external stakeholders. This is a collaborative, professional environment that values excellence, teamwork, discretion, and client service. This is a permanent position that is fully onsite and operates during standard business hours (8:30 am - 5:00 pm) with flexibility required.

Job Responsibilities

• Provide dedicated executive support to assigned partners and maintain awareness of key priorities, commitments, and deadlines
• Manage complex calendars, scheduling, meeting coordination, and conference room bookings
• Coordinate domestic and international travel, including complex multi-city itineraries
• Prepare, review, and process expense reports and reimbursement requests
• Assist with time entry, billing administration, and compliance with client guidelines
• Coordinate client meetings, special events, conferences, and business development activities
• Maintain CRM data and support relationship management initiatives
• Prepare presentations, meeting materials, agendas, and client-facing documents
• Serve as a resource to administrative team members by sharing best practices and supporting process improvements
• Handle sensitive and confidential information with the highest level of professionalism and discretion

Qualifications

• Minimum 5 years of Executive Assistant experience supporting senior leaders, partners, or attorneys
• Prior law firm or professional services experience strongly preferred
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Demonstrated expertise managing high-volume calendars and scheduling priorities
• Experience coordinating complex domestic and international travel
• Exceptional organizational, project management, and multitasking abilities
• Strong written and verbal communication skills with outstanding attention to detail
• Ability to exercise sound judgment, maintain confidentiality, and work effectively in a fast-paced environment
• Proven ability to anticipate needs, solve problems proactively, and manage competing priorities
• Professional presence with the ability to interact confidently with executives, attorneys, clients, and vendors

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)