Executive Assistant

Beacon Hill; Boston (MA); Hybrid; USD 104,000 - 127,000; Full time

Benefits offered by this job

Paid overtime

Annual bonus potential

Hybrid work model

Job summary

Beacon Hill is seeking an Executive Assistant to support a team of high-performing professionals in a hybrid environment, managing calendars, travel, and communications. The role requires 5+ years of professional services experience, advanced MS Office skills, and a discreet, proactive approach.

The position offers a competitive compensation package with overtime, bonus potential, and the opportunity to work with senior leaders in a respected firm.

Qualifications

• 5+ years of professional services experience supporting senior professionals.
• Degree required (Bachelor's or equivalent).
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage complex calendars, meeting schedules, and priorities for multiple senior professionals.
• Coordinate domestic and international travel itineraries and logistics.
• Oversee inbox management, correspondence, and preparation of communications and presentations.
• Maintain organized electronic records and ensure materials are tracked and accessible.
• Process expenses and support billing-related administrative activities.
• Liaise with internal and external stakeholders with discretion and sound judgment.

Skills

Calendar management

Executive support

Communication skills

Discretion

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Executive Assistant to $115K - Support a Prestigious Firm!

Our client, a highly respected professional services organization, is seeking an Executive Assistant to help keep a team of high-performing professionals organized, prepared, and operating at their best. From managing complex logistics and communications to anticipating needs and navigating shifting priorities, this role requires someone who enjoys being the go-to resource behind the scenes. The ideal candidate has 5+ years of professional services experience and a proactive, solutions-oriented approach.

• Work Model: Hybrid
• Degree: Required
• Responsibilities include managing complex calendars, meeting schedules, and shifting priorities for multiple senior professionals; coordinating domestic and international travel, itineraries, and related logistics; overseeing inbox management, correspondence, and preparation of professional communications and presentations; maintaining organized electronic records and ensuring materials are accurately tracked and accessible; processing expenses and supporting billing-related administrative activities; serving as a key liaison with internal and external stakeholders while exercising discretion and sound judgment; and providing proactive administrative support that keeps day-to-day operations running smoothly.
• The ideal candidate possesses 5+ years of experience supporting senior professionals within a law firm or professional services environment; advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint; exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously; polished verbal and written communication skills with strong attention to detail; a proactive, solutions-oriented approach and the ability to anticipate needs before they arise; strong interpersonal skills and a client-service mindset; and proven success handling sensitive and confidential information with professionalism and discretion.

Enjoy a competitive compensation package, paid overtime, annual bonus potential, and the opportunity to support high-performing professionals within a collaborative and respected organization!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.