Executive Assistant

Lee Hecht Harrison Nederland B.V.; Mahwah (NJ); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Company holidays paid

Paid time off 15 days

Job summary

Lee Hecht Harrison Nederland B.V. in Mahwah, NJ seeks an Executive Assistant to support the President across multiple businesses with a proactive, highly organized approach.

You will manage complex calendars, coordinate domestic and international travel, prepare materials, and handle confidential information with discretion. 5+ years of senior-level support, excellent communication, and strong MS Office skills are required. Some travel may be involved.

Qualifications

• 5+ years of experience supporting a senior executive.
• Proven ability to manage complex schedules and travel.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee a dynamic calendar, scheduling meetings and events.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare presentations and meeting materials; track action items.
• Manage communications and act as liaison with internal and external contacts.
• Track projects, deadlines and priorities across multiple entities.
• Assist with personal scheduling and confidential matters.

Skills

Calendar management

Travel planning

Communication

Discretion

Problem solving

Tech-savvy

Tools

Microsoft Office

Job description

Executive Assistant to the President

Position Overview

Our client is seeking a proactive and highly organized Executive Assistant to support the President, who leads multiple businesses. This role requires a resourceful professional who can manage shifting priorities, streamline day-to-day operations, and serve as a trusted partner across both professional and personal matters.

Key Responsibilities

• Oversee a dynamic calendar, scheduling meetings, appointments, and events.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Prepare presentations, meeting materials, and follow‑up action items.
• Manage communications and act as a liaison with internal and external contacts.
• Track projects, deadlines, and priorities across multiple business entities.
• Assist with personal scheduling, travel, and other confidential matters.
• Anticipate needs, solve problems proactively, and support special projects.
• Maintain confidential records and leverage technology to improve efficiency.
• Accompany the President on select business trips as needed.

Qualifications

• 5+ years of experience supporting a senior executive, business owner, CEO, or President.
• Proven success managing complex schedules, travel, and competing priorities.
• Exceptional organizational, communication, and problem‑solving skills.
• High level of professionalism, discretion, and sound judgment.
• Tech‑savvy with proficiency in Microsoft Office and modern productivity tools.
• Ability to thrive in a fast‑paced, ever‑changing environment.
• Willingness to travel occasionally, including overnight and international travel.

Ideal Candidate

• Organized, detail‑oriented, and highly dependable.
• Calm under pressure and adaptable to changing demands.
• Comfortable handling both executive and personal support responsibilities.
• Relationship‑driven and able to build trust quickly.
• Proactive, resourceful, and always a few steps ahead.

The client offers medical, dental, vision, company paid holidays and up to 15 days of PTO

Pay Details: $95,000.00 to $110,000.00 per year

Search managed by: Heather Stott‑Mason

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.