Administrative Manager

Beacon Hill; Chicago (IL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Robust benefits package

Medical, dental, and vision insurance

Leave programs

Job summary

A professional services firm in Chicago is seeking an experienced Administrative Manager to oversee daily office operations and lead a team of administrative professionals. The role requires a proven track record in managing administrative staff and leading teams effectively in a fast-paced environment. Key responsibilities include budget planning, vendor management, and compliance oversight, along with coordinating office events. Preferred candidates will have strong leadership skills and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience managing administrative staff in professional services.
• Experience leading teams effectively in a dynamic environment.
• Ability to manage complex projects and competing priorities.
• Bachelor's degree or equivalent experience.
• Strong leadership, communication, and organizational skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage complex projects and competing priorities.

Responsibilities

• Direct management of administrative staff including Executive Assistants.
• Oversight of office services and IT/AV facilities.
• Manage team assignments and performance evaluations.
• Collaborate with HR on recruiting, onboarding, and employee relations.
• Coordinate office events, social activities, and community engagement initiatives.
• Vendor and facilities management, including contract negotiations and office moves.
• Budget planning and financial controls in partnership with leadership.
• Ensure compliance with health, safety, and business continuity policies.
• Lead special projects and support strategic office initiatives.

Skills

Leadership

Communication

Organization

Project Management

Microsoft Office Suite

Leadership

Communication

Organizational skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

We are seeking an experienced Administrative Manager to oversee day-to-day office operations and lead a team of administrative professionals in a dynamic, professional services environment. This role serves as the go-to person for office administration and ensures smooth operational workflows. This role requries being onsite 5 days a week.

Key Responsibilities

• Direct management of administrative staff, including Executive Assistants and Receptionists.
• Oversight of office services, IT/AV, facilities, and conference services through matrix management.
• Manage team assignments, coverage, workflow, training, and performance evaluations.
• Collaborate with HR on recruiting, onboarding, and employee relations.
• Coordinate office events, social activities, and community engagement initiatives.
• Vendor and facilities management, including contract negotiations and office moves.
• Budget planning and financial controls in partnership with leadership.
• Ensure compliance with health, safety, and business continuity policies.
• Lead special projects and support strategic office initiatives.

Required Qualifications

• Previous experience as an Executive Assistant in a professional services environment.
• Proven track record of managing administrative staff and leading teams effectively.
• Experience working in professional services (law, consulting, finance, etc.).
• Bachelor's degree or equivalent experience.
• Strong leadership, communication, and organizational skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage complex projects and competing priorities.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.