Executive Administrative Assistant

Russell Tobin; New York (NY); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

Healthcare coverage

Supplemental coverage: accident, vital

401(k) retirement savings

Life & disability insurance

Employee assistance program

Pet insurance

Employee discounts with vendors

Job summary

PrideGlobal seeks an experienced Executive Assistant to support a senior executive leading a high-performing investment team. This role requires discretion, proactive planning, and exceptional organizational skills in a fast-paced environment.

The ideal candidate will anticipate needs, manage competing demands, and handle highly confidential information with professionalism. Experience with investment firms is highly valued.

Qualifications

• 12+ years of Executive Assistant experience, preferably supporting senior executives in financial services.
• Experience supporting Managing Directors, Partners, or C-level executives.
• Exceptional organizational, communication, and time management skills.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• Demonstrated discretion and professionalism with confidential information.

Responsibilities

• Manage complex executive calendars across multiple time zones with shifting priorities.
• Coordinate domestic and international travel including itineraries, visas, and accommodations.
• Organize internal and external meetings, conference calls, presentations, and events.
• Prepare and process expense reports; monitor travel-related expenses.
• Screen calls, manage executive correspondence, and liaise with senior stakeholders and partners.
• Support special projects and administrative initiatives as needed.
• Assist with occasional personal administrative tasks as required.
• Ensure executives are prepared for meetings through proactive planning.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Confidentiality

Education

Bachelor's degree preferred

Tools

Concur

Microsoft Office

Job description

About the Opportunity

Our client is seeking a highly experienced Executive Assistant to support a senior executive leading a high-performing investment team. This is an opportunity to join a fast-paced, professional environment where discretion, sound judgment, and exceptional organizational skills are critical to success.

The ideal candidate is polished, proactive, and thrives in an environment where priorities shift quickly. This role requires someone who can anticipate needs, manage competing demands, and handle highly confidential information with professionalism and maturity.

Key Responsibilities

• Manage complex executive calendars across multiple time zones while balancing changing priorities.
• Coordinate domestic and international travel, including detailed itineraries, visas, transportation, and accommodations.
• Organize internal and external meetings, conference calls, presentations, and executive events.
• Prepare and process expense reports and monitor travel-related expenses.
• Screen calls, manage executive correspondence, and serve as a liaison with senior stakeholders, clients, and business partners.
• Handle confidential information with the highest level of discretion and professionalism.
• Support special projects, business events, and additional administrative initiatives.
• Assist with occasional personal administrative tasks as needed.
• Ensure executives are prepared for meetings through proactive planning and organization.

Qualifications

• 12+ years of Executive Assistant experience, preferably supporting senior executives within investment banking, asset management, private equity, hedge funds, or financial services.
• Demonstrated experience supporting Managing Directors, Partners, or C-level executives.
• Exceptional organizational, communication, and time management skills.
• Strong executive presence with excellent judgment and professionalism.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• Proven ability to maintain strict confidentiality.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience using corporate travel and expense platforms such as Concur is preferred.
• Bachelor's degree preferred.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.